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P24001960 IMMUNIZATION INFORMATION SYSTEM MODERNIZATION

General Information
Solicitation Number
P24001960version:    03
Status
Awarded
Department
Health
Division
Disease Outbreak Control Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
03/29/2024
Amendment Date
05/03/2024
Amendment Reason
BAFO due no later than Tuesday, May 14, 2024, by 2:00 p.m., HST.
Offer Due Date & Time
05/14/2024 02:00 PM
Description
The State of Hawaii Department of Health is requesting proposals from qualified vendors to implement a new Immunization Information System (“IIS”.) Currently, Hawaii has an outdated IIS that is not compliant with current Centers for Disease Control and Prevention ("CDC") or industry standards and does not provide all required and desired functionality. The current IIS, Hawaii Immunization Registry ("HIR,") is a 24-hours a day, 7-days a week system that shares individual immunization data between authorized healthcare providers and public health. Public health uses this data to inform vaccination strategies which protect Hawai'i residents against vaccine preventable diseases. There is an IIS implemented in every state and territory and is essential to CDC federal grants received by Hawai'i's Immunization Branch
Contact Person
Wright, Amber
Email
amber.wright@doh.hawaii.gov
Phone
808-466-3686
General Comments
Procurement Officer
Amber L. Wright
Attachments
Attachment A Proposal Identification Form OF 1.pdf
Attachment B Proposal Submission Checklist.pdf
Attachment C Sample Table of Contents.pdf
Attachment D Proposal Offer Form OF 2.pdf
Attachment E DOH Drafted IIS RTM.xlsx
Attachment F Reference Form.pdf
Attachment G General Conditions.pdf
Attachment H Special Conditions.pdf
Attachment I.1 Contract Form.pdf
Attachment I.2 Contract Form.pdf
Attachment J Evaluation Worksheet.pdf
RFP IIS 2024 Final.pdf
IIS RFP Addendum 1 Final.pdf
Attachment K 2023 IMB Org Chart.pdf
IIS RFP Addendum 2 Final.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

P24001960 IMMUNIZATION INFORMATION SYSTEM MODERNIZATION

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
IMMUNIZATION INFORMATION SYSTEM MODERNIZATION
2
YEAR
541511, 541511, 541512, 541511, 541511, 541512, 541519, 541511, 541511, 541512, 541511, 541511 

Code Table
Commodity Code Description
541511 Computer programming services, custom
541511 Computer software analysis and design services, custom
541512 Systems integration design services, computer
541511 Computer software programming services, custom
541511 Computer software support services, custom
541512 Computer systems integration analysis and design services
541519 Software installation services, computer
541511 Programming services, custom computer
541511 Software analysis and design services, custom computer
541512 Information management computer systems integration design services
541511 Software programming services, custom computer
541511 Applications software programming services, custom computer
General
Quantity
2
Unit of Measure
YEAR
Title
IMMUNIZATION INFORMATION SYSTEM MODERNIZATION
Description
Offeror shall submit the total cost for the initial twenty-four (24) month term to develop and implement the new IIS. Offeror shall complete and submit the Proposal Offer Form (OF-2) which reflects the cost breakdown of the total proposed price.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wright, Amber.

P24001960 IMMUNIZATION INFORMATION SYSTEM MODERNIZATION

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.