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P24001926 Establish Pricelist for On-Site Drug Testing Kits

General Information
Solicitation Number
P24001926version:    01
Status
Closed
Department
Judiciary
Division
The Judiciary
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
03/15/2024
Amendment Date
04/09/2024
Amendment Reason
ADDENDUM NO. 1 - REFER TO RFP J24390 ADDENDUM NO. 1 FOR DETAILS
Offer Due Date & Time
04/16/2024 12:00 PM
Description
The Judiciary is soliciting proposals to establish a price list to furnish approximately 72,000 on-site drug testing kits for the Judiciary, State of Hawaii. The Contractor shall be responsible for all costs of labor, tools, equipment, and other appurtenances necessary to provide the drug testing kits.
Contact Person
Miyasato, Noreen
Email
noreen.k.miyasato@courts.hawaii.gov
Phone
808-538-5805
General Comments
The Judiciary is soliciting proposals to establish establish a price list to furnish approximately 72,000 on-site drug testing kits for the Judiciary, State of Hawaii. The Contractor shall be responsible for all costs of labor, tools, equipment, and other appurtenances necessary to provide the drug testing kits. This will include a round, upright, intact cup, which incorporates collections and testing. The cups will provide a reader, which will be included at every site at no additional cost. All work shall be performed in accordance with these Special Provisions, the attached Specifications, the attached General Conditions and Procedural Requirements.

Term of contract will be for a period of twelve (12) months from July 1, 2024 to June 30, 2025 to furnish and deliver on site drug test kits. The contract shall be enforceable only to the extent that funds have been certified and are available of the purchase of the identified goods and services. Unless terminated, and subject to availability of funds, the contract may be extended by the Judiciary for not more than three (3) additional twelve (12) month periods without rebidding, upon mutual agreement in writing at least forty-five (45) days prior to expiration, and provided the unit price for the extended period remains the same as the previous year's contract price or is negotiated as set forth in the Contract Price Adjustment provisions.

The contract commencement date shall be specified in the Notice to Proceed. A proof of required insurance coverage and compliance documents or a HCE certificate must be submitted prior to execution of the contract.

All questions must be submitted through the Hawaii State eProcurement System (HlePRO). Questions must be submitted by the question deadline date and time shown in Schedule and Significant Dates. Answers will be given via the Hawaii State eProcurement System (HlePRO) site as noted in Schedule and Significant Dates.

Proposals (using the format provided in Section 5) “Proposal Format and Content" Offer Form” and using the offer forms provided in section 7 received after the date and time specified in HIePRO or at a location other than the HIePRO website indicated above will not be considered. All proposals must be made on forms obtainable from the above HIePRO website and must be in accordance with the accompanying instructions. All proposals and
Proposal Forms shall be submitted through HIePRO with total bid price.

Proposals must be received by April 16, 2024, 12:00 P.M. Hawaii Standard Time (HST) through the Hawaii Electronic Procurement System (HIePRO). Proposals received after the deadline and/or through any sources other than HiePRO will be rejected.

OFFER FORM SHALL BE SUBMITTED THROUGH HIEPRO.

REFER TO RFP J24390 SPECIFICATIONS FOR DETAILS
Procurement Officer
Brian Lee
Attachments
RFP J24390 DRUG TESTING KITS ADA.pdf
103D JUD General Conditions Revised October 2023.pdf
103D Standards of Conduct Declaration fillable MASTER.pdf
Hawaii Judiciary Policy Discrimination Harassment Free Workplace Amended 2017 ADA.pdf
PrReq052003.pdf
RFP J24390 ADDENDUM NO. 1.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miyasato, Noreen.

P24001926 Establish Pricelist for On-Site Drug Testing Kits

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Establish Pricelist for On-Site Drug Testing Kits
1
JOB
621511, 621999 

Code Table
Commodity Code Description
621511 Urinalysis laboratories
621999 Employee drug testing services
General
Quantity
1
Unit of Measure
JOB
Title
Establish Pricelist for On-Site Drug Testing Kits
Description
Work consist of establishing a price list to furnish approximately 72,000 on-site drug testing kits for the Judiciary, State of Hawaii. The Contractor shall be responsible for all costs of labor, tools, equipment, and other appurtenance necessary to provide drug testing kits.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miyasato, Noreen.

P24001926 Establish Pricelist for On-Site Drug Testing Kits

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.