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P24001566 Intrastate Commercial Car Rental - Statewide

General Information
Solicitation Number
P24001566version:    02
Status
Awarded
Department
State Procurement Office
Division
eProcurement / Specialized Svcs.
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
02/12/2024
Amendment Date
03/18/2024
Amendment Reason
OFFER FORM, OF-1 replaced by OFFER FORM, OF-1 REV. 3.18.2024
Offer Due Date & Time
03/22/2024 02:30 PM
Description
The Hawaii State Procurement Office is requesting proposals for the purpose of creating a vendor list of pre-qualified vendors to provide statewide intrastate commercial car rental services to State business travelers and eligible users during the term of the contract, at the lowest possible cost for the departments/agencies of the Executive Branch, State of Hawaii and the other participating purchasing jurisdictions specified in this solicitation.
The States objectives include increasing reservation efficiencies, enhancing reporting data, increase the options available to renters including hybrid and electric vehicles, and maximizing the rebate potential for this contract.
Contact Person
Ota, Shannon
Email
shannon.j.ota@hawaii.gov
Phone
808-586-0563
General Comments
Procurement Officer
Donn Tsuruda-Kashiwabara
Attachments
RFP 24002 Commerical Car Rental 2.12.2024.pdf
RFP 24002 Attachments.pdf
RFP 24002 Exhibit 1_AG 008 103D.pdf
RFP 24002 Exhibit 2_General Provisions.pdf
RFP 24002 Exhibit 3_Special Provisions Required FEMA Provisions.pdf
RFP 24002 Addendum 1_3.14.2024.pdf
RFP 24002 Addendum 2 Intrastate Commercial Car Rental_Signed.pdf
RFP 24002 OF1 REV 3.18.2024.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Ota, Shannon.

P24001566 Intrastate Commercial Car Rental - Statewide

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Intrastate Commercial Car Rental - Statewide
1
JOB
532111, 561599, 532111, 532111, 561599, 532111, 532111, 532111, 532111, 532111, 532111, 561599 

Code Table
Commodity Code Description
532111 Passenger car rental
561599 Reservation (e.g., airline, car rental, hotel, restaurant) services
532111 Passenger truck (light duty) rental
532111 Passenger van rental
561599 Car rental reservation services
532111 Passenger van rental agencies
532111 Sport utility vehicle rental
532111 Van (passenger) rental
532111 Automobile rental
532111 Car rental
532111 Car rental agencies
561599 Online motor vehicle rental reservation services (through a website or mobile application)
General
Quantity
1
Unit of Measure
JOB
Title
Intrastate Commercial Car Rental - Statewide
Description
The Hawaii State Procurement Office is requesting proposals for the purpose of creating a vendor list of pre-qualified vendors to provide statewide intrastate commercial car rental services to State business travelers and eligible users during the term of the contract, at the lowest possible cost for the departments/agencies of the Executive Branch, State of Hawaii and the other participating purchasing jurisdictions specified in this solicitation.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Ota, Shannon.

P24001566 Intrastate Commercial Car Rental - Statewide

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • PRICE AND VENDOR LIST CONTRACTS: Vendors awarded price and/or vendor list contracts will be required to submit quarterly reports. The vendor will be invoiced the mandatory HIePRO fee of .75% of the quarterly amount, capped at $5,000.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.