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B24001478 JANITORIAL AND MAINTENANCE SERVICES FOR THREE OHA OFFICES

General Information
Solicitation Number
B24001478version:    01
Status
Closed
Department
Office of Hawaiian Affairs
Division
Office of Hawaiian Affairs
Islands (where the work/delivery is to be performed)
Molokai, Hawaii, Kauai
Category
Services
Release Date
01/31/2024
Amendment Date
02/22/2024
Amendment Reason
To notify all Offerors of the change to the quote submission deadline to Thursday, 02/29/24.
Offer Due Date & Time
02/29/2024 02:00 PM
Description
furnish janitorial and office maintenance services for three (3) Office of Hawaiian Affairs offices located on Hawaiʻi island (Kona), Kauaʻi, and Moloka'i.
Contact Person
Macklin, Karina
Email
karinam@oha.org
Phone
808-582-0503
General Comments
Procurement Officer
Chris Stanley
Attachments
FAC 2024_006.pdf
Attachment 1 Bid Offer Form.pdf
Attachment 2 WAGE CERTIFICATE.pdf
Exhibit 1 OHA GENERAL TERMS CONDITIONS.pdf
Exhibit 2 State Holidays 2024 2025.pdf
Exhibit 3 BID SUBMITTAL CHECKLIST.pdf
Exhibit 4 Janitorial Logs.pdf
Addendum 1 IFB FAC 2024 006 QUOTE EXT..pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Macklin, Karina.

B24001478 JANITORIAL AND MAINTENANCE SERVICES FOR THREE OHA OFFICES

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
KONA Office Janitorial and Maintenance Services
1
JOB
561720, 561790, 561720, 561720, 561730, 236220, 561720, 236118 

Code Table
Commodity Code Description
561720 Custodial services
561790 Lighting maintenance services (e.g., bulb and fuse replacement and cleaning)
561720 Janitorial services
561720 Office cleaning services
561730 Seasonal property maintenance services (i.e., snow plowing in winter, landscaping during other seasons)
236220 Handyman construction service, commercial and institutional building
561720 Building cleaning services, janitorial
236118 Handyman construction service, residential building
General
Quantity
1
Unit of Measure
JOB
Title
KONA Office Janitorial and Maintenance Services
Description
SEE IFB FOR ADDITIONAL INFO
Attachments Download All

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2
MOLOKA‘I OFFICE JANITORIAL AND MAINTENANCE SERVICES
1
JOB
561720, 561790, 561720, 561720, 561720, 561730, 236220, 561720, 561720, 236118, 561720 

Code Table
Commodity Code Description
561720 Custodial services
561790 Lighting maintenance services (e.g., bulb and fuse replacement and cleaning)
561720 Janitorial services
561720 Maid services (i.e., cleaning services)
561720 Office cleaning services
561730 Seasonal property maintenance services (i.e., snow plowing in winter, landscaping during other seasons)
236220 Handyman construction service, commercial and institutional building
561720 Building cleaning services, interior
561720 Building cleaning services, janitorial
236118 Handyman construction service, residential building
561720 Cleaning offices
General
Quantity
1
Unit of Measure
JOB
Title
MOLOKA‘I OFFICE JANITORIAL AND MAINTENANCE SERVICES
Description
SEE IFB FOR ADDITIONAL INFO
Attachments Download All

Print

3
KAUA‘I OFFICE JANITORIAL AND MAINTENANCE SERVICES
1
JOB
561720, 561790, 561720, 561720, 561720, 561720, 561730, 236220, 561720, 561720, 236118, 561720 

Code Table
Commodity Code Description
561720 Custodial services
561790 Lighting maintenance services (e.g., bulb and fuse replacement and cleaning)
561720 Housekeeping services (i.e., cleaning services)
561720 Janitorial services
561720 Maid services (i.e., cleaning services)
561720 Office cleaning services
561730 Seasonal property maintenance services (i.e., snow plowing in winter, landscaping during other seasons)
236220 Handyman construction service, commercial and institutional building
561720 Building cleaning services, interior
561720 Building cleaning services, janitorial
236118 Handyman construction service, residential building
561720 Cleaning offices
General
Quantity
1
Unit of Measure
JOB
Title
KAUA‘I OFFICE JANITORIAL AND MAINTENANCE SERVICES
Description
SEE IFB FOR ADDITIONAL INFO
Attachments Download All

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Macklin, Karina.

B24001478 JANITORIAL AND MAINTENANCE SERVICES FOR THREE OHA OFFICES

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.