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B24001424 Records Storage and Retrieval Srvc of Court Documents Maui, HI

General Information
Solicitation Number
B24001424
Status
Awarded
Department
Judiciary
Division
The Judiciary
Islands (where the work/delivery is to be performed)
Maui
Category
Goods and Services
Release Date
01/25/2024
Offer Due Date & Time
02/09/2024 02:00 PM
Description
Contractor shall provide facilities for the storage of court documents and services to retrieve and re-file documents as necessary for the Judiciary, Second Circuit in accordance to these Specifications, the Special Provisions and the General Conditions attached hereto and by reference made a part hereof.
Contact Person
Abad, Minda
Email
luzviminda.b.abad@courts.hawaii.gov
Phone
808-538-5805 x.1720
General Comments
Offers must provide documentation of qualifications and bid form listed in the attached IFB document.

Offerors shall submit their Total Offer Price THROUGH THE HIEPRO SYSTEM, and attach scanned Section 3, Offer Form and other required documents as specified in this solicitation, all no later than at the time and due date indicated on HIePRO.

The time of performance for this contract will be for a two (2) year base period from July 1, 2024 - June 30, 2026. There will be three (3) twelve (12) month option periods available that will be negotiated prior to extension and will be subject to the availability of funding.
Procurement Officer
Paul Petro
Attachments
IFB J25002 Specifications FINAL.pdf
103D JUD General Conditions Revised October 2023.pdf
Procedural Requirements.pdf
Hawaii Judiciary Policy Discrimination Harassment Free Workplace SPAC23 2017 05.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

B24001424 Records Storage and Retrieval Srvc of Court Documents Maui, HI

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
FY24-25 File Storage, retrieval and re-file documents
1
EACH
493190 

Code Table
Commodity Code Description
493190 Private warehousing and storage (except farm products, general merchandise, refrigerated)
General
Quantity
1
Unit of Measure
EACH
Title
FY24-25 File Storage, retrieval and re-file documents
Description
File storage, retrieval and refile documents as described in the attached IFB document
Attachments

Print

2
FY25-26 File storage, retrieval and re-file documents
1
EACH
493190 

Code Table
Commodity Code Description
493190 Private warehousing and storage (except farm products, general merchandise, refrigerated)
General
Quantity
1
Unit of Measure
EACH
Title
FY25-26 File storage, retrieval and re-file documents
Description
File storage, retrieval and re-file documents as described in the attached IFB document
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

B24001424 Records Storage and Retrieval Srvc of Court Documents Maui, HI

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.