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P24001367 DETERMING COST OF LIVING ADJUSTMENTS FOR POS PROVIDERS

General Information
Solicitation Number
P24001367
Status
Cancelled
Canceled Reason
Solicitation cancelled due to no proposals received.
Department
Judiciary
Division
The Judiciary
Canceled Date
07/01/2024 01:42 PM
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
01/17/2024
Offer Due Date & Time
02/20/2024 12:00 PM
Description
The Judiciary is soliciting proposals from qualified firms for an actuarial analysis of the Judiciary, State of Hawaii, Purchase of Services (POS) contracts to determine the cost-of-living adjustments to account for increase in inflation
Contact Person
Cruz, Tritia
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
The Judiciary is soliciting proposals from qualified firms for an actuarial analysis of the Judiciary, State of Hawaii, purchase of services contracts to determine the cost-of-living adjustments to account for increase in inflation.

Commence upon contract execution and end on June 30, 2024. Upon mutual agreement, the contract may be extended or amended. Unless terminated, the contract may be extended, without re-soliciting, for not more than one (1) additional twelve-month period or any part thereof if mutually agreed upon in writing at least thirty (30) days prior to contract expiration. Work will commence on the official commencement date specified on the Notice to Proceed.

All questions must be submitted through the Hawaii State eProcurement System (HlePRO). Questions must be submitted by the question deadline date and time shown in Schedule and Significant Dates. Answers will be given via the Hawaii State eProcurement System (HlePRO) site as noted in Schedule and Significant Dates.

Proposals (using the format provided in Section 4 “Proposal Format and Content” and using the offer forms provided in section 7 received after the date and time specified in HIePRO or at a location other than the HIePRO website indicated above will not be considered. All proposals must be made on forms obtainable from the above HIePRO website and must be in accordance with the accompanying instructions. All proposals and Proposal Forms shall be submitted through HIePRO with total bid price.

Proposals must be received by February 20, 2024, 12:00 P.M. Hawaii Standard Time (HST) through the Hawaii Electronic Procurement System (HlePRO). Proposals received after the deadline and/or through any sources other than HlePRO will be rejected.

OFFER FORM SHALL BE SUMBMITTED THROUGH HIEPRO.

REFER TO RFP J24382 SPECIFIATIONS FOR DETAILS
Procurement Officer
Ni Y. Ho
Attachments
RFP J24382 SPECIFICATIONS-RFP J24382 POS ACTUARIES REPOST SPECS.pdf
JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised October 2023.pdf
PROCEDURAL REQUIREMENTS-Procedural Requirements.pdf
JUDICIARY DISCRIMINATION AND HARASSMENT FREE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace.pdf
STANDARDS OF CONDUCT DECLARATION-103D Standards of Conduct Declaration fillable MASTER.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

P24001367 DETERMING COST OF LIVING ADJUSTMENTS FOR POS PROVIDERS

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
DETERMINE COST OF LIVING ADJUSTMENTS FOR POS PROVIDERS
1
JOB
541612 

Code Table
Commodity Code Description
541612 Actuarial consulting services (except insurance actuarial services)
General
Quantity
1
Unit of Measure
JOB
Title
DETERMINE COST OF LIVING ADJUSTMENTS FOR POS PROVIDERS
Description
The Judiciary is soliciting proposals from qualified firms for an actuarial analysis of the Judiciary, State of Hawaii, Purchase of Services (POS) contracts to determine the cost-of-living adjustments to account for increase in inflation.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

P24001367 DETERMING COST OF LIVING ADJUSTMENTS FOR POS PROVIDERS

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • PROPOSAL SUBMITTALS: Offeror shall complete and submit OFFER FORM in HlePRO. Proposals must be received by February 20, 2024, 12:00 P.M. Hawaii Standard Time (HST) through the Hawaii Electronic Procurement System (HlePRO). Proposals received after the deadline and/or through any sources other than HlePRO will be rejected. Proposals shall be submitted and received electronically through HlePRO by the date and time listed in Schedule and Significant Dates. This electronically submitted offer shall be considered the original. Any offers received outside of the HlePRO, including faxed or e-mailed bids, shall not be accepted, or considered for award. Any offer received after the due date and time shall be rejected.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.