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P24001316 Development of Destination Management Action Plans 2024 - 2027

General Information
Solicitation Number
P24001316version:    01
Status
Cancelled
Canceled Reason
Pursuant to HRS 103D-308, An invitation for bids, a request for proposals, or other solicitation may be canceled, or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation, when it is in the best interests of the governmental body that issued the invitation, request, or other solicitation, in accordance with rules adopted by the policy board. Upon careful review of the proposal submissions, the evaluation committee has determined that the scoring mechanism structure was not conducive for the evaluation committee to make a final selection. Therefore, RFP 24-10 Development of Destination Management Action Plans for 2024-2027 (P24001316) is canceled.
Department
Business, Economic Development, & Tourism
Division
Hawaii Tourism Authority
Canceled Date
02/29/2024 04:02 PM
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
01/18/2024
Amendment Date
02/02/2024
Amendment Reason
Addendum 1 to RFP 24-10 Development of Destination Management Action Plans for 2024-2027 includes responses to questions submitted in HIePRO.
Offer Due Date & Time
02/19/2024 04:30 PM
Description
The Hawaiʻi Tourism Authority (HTA) is the state agency responsible for representing The Hawaiian Islands around the world and holistically managing tourism in Hawaiʻi sustainably consistent with community desires, economic goals, cultural values, preservation of natural resources, and visitor industry needs.

In 2021, HTA embarked on a statewide, island-by-island, community outreach process guided by diverse stakeholder steering committees to create individual Destination Management Action Plans (DMAPs) to recover and rebuild tourism to benefit our islands’ communities and address community concerns. The DMAPs include specific actions and sub-actions that the agency and its partners are working to address.

HTA’s 2020-2025 Strategic Plan calls for a focus on destination management, which HTA has defined as “attracting and educating responsible visitors; advocating for solutions to overcrowded attractions, overtaxed infrastructure, and other tourism-related problems; and working with other responsible agencies to improve natural and cultural assets valued by both Hawai‘i residents and visitors.” HTA is soliciting proposals from qualified companies to assist HTA in working with the visitor industry and communities across the state to facilitate discussion and develop six Destination Management Action Plans (DMAPs) that set the strategic direction and management for tourism on the islands of Kaua‘i, O‘ahu, Maui, Moloka‘i, Lāna‘i, and Hawai‘i Island over a 3-year period. The DMAPs identify and prioritize clear actions, articulate the roles of the agencies responsible for implementation and set measurable outcomes. In addition, the DMAPs will identify sites that are in need of further management.

The development of each DMAP shall be a collaborative process with government agencies, the visitor industry, community and other sectors. The goal is to create a successful visitor industry that brings the desired economic and social benefits to its residents, minimizes negative impacts, and provides an exceptional experience for visitors.
Contact Person
Fermahin, Tracey
Email
tracey.a.fermahin@hawaii.gov
Phone
808-973-2255
General Comments
Procurement Officer
Tracey Fermahin
Attachments
RFP 24 10 Development of DMAP 2024 to 2027 FINAL.pdf
ATTACHMENT 01 Minimum Qualifications Checklist RFP 24 10.docx
ATTACHMENT 02 Offeror Check List.docx
ATTACHMENT 03 Proposal Transmittal Letter.docx
ATTACHMENT 04 OFFER FORM 02 DMAP.docx
ATTACHMENT 05 2024 Contractor References.pdf
ATTACHMENT 06 2024 Subcontractor References.pdf
ATTACHMENT 07 Corporate Resolution.pdf
ATTACHMENT 08 Confidential Information List.pdf
HTA RFP 24 10 Addendum 1 to Development of DMAP 2024 to 2027 FINAL.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

P24001316 Development of Destination Management Action Plans 2024 - 2027

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
RFP 24-10
1
JOB
541720, 541611, 541690, 928120, 926110 

Code Table
Commodity Code Description
541720 Economic research and development services
541611 Strategic planning consulting services
541690 Economic consulting services
928120 Organization for Economic Cooperation and Development
926110 Tourism development offices, government
General
Quantity
1
Unit of Measure
JOB
Title
RFP 24-10
Description
The Hawaiʻi Tourism Authority (HTA) is the state agency responsible for representing The Hawaiian Islands around the world and holistically managing tourism in Hawaiʻi sustainably consistent with community desires, economic goals, cultural values, preservation of natural resources, and visitor industry needs.

In 2021, HTA embarked on a statewide, island-by-island, community outreach process guided by diverse stakeholder steering committees to create individual Destination Management Action Plans (DMAPs) to recover and rebuild tourism to benefit our islands’ communities and address community concerns. The DMAPs include specific actions and sub-actions that the agency and its partners are working to address.

HTA’s 2020-2025 Strategic Plan calls for a focus on destination management, which HTA has defined as “attracting and educating responsible visitors; advocating for solutions to overcrowded attractions, overtaxed infrastructure, and other tourism-related problems; and working with other responsible agencies to improve natural and cultural assets valued by both Hawai‘i residents and visitors.” HTA is soliciting proposals from qualified companies to assist HTA in working with the visitor industry and communities across the state to facilitate discussion and develop six Destination Management Action Plans (DMAPs) that set the strategic direction and management for tourism on the islands of Kaua‘i, O‘ahu, Maui, Moloka‘i, Lāna‘i, and Hawai‘i Island over a 3-year period. The DMAPs identify and prioritize clear actions, articulate the roles of the agencies responsible for implementation and set measurable outcomes. In addition, the DMAPs will identify sites that are in need of further management.

The development of each DMAP shall be a collaborative process with government agencies, the visitor industry, community and other sectors. The goal is to create a successful visitor industry that brings the desired economic and social benefits to its residents, minimizes negative impacts, and provides an exceptional experience for visitors.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

P24001316 Development of Destination Management Action Plans 2024 - 2027

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.