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Q24001304 VOIP SYSTEM AT HDOT - MATERIAL TESTING AND RESEARCH BRANCH

General Information
Solicitation Number
Q24001304
Status
Closed
Department
Transportation
Division
Highways
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
01/25/2024
Offer Due Date & Time
02/02/2024 02:00 PM
Description
ALL VENDORS MUST MEET THE FOLLOWING REQUIREMENTS:
1. Evidence of successful completion of at least one government project with the same solution.
1.a. Provide a state agency reference that you have previously sold this same solution to.
2. Provide assistance during outages or unplanned downtime.
2.a. Offer onsite phone Installation and Training.
2.b. Offer equipment maintenance and repairs.
3. The vendor shall provide local support agent to respond during Hawaii business time, between 7:45 am to 5:30 pm. Dedicate account manager for all service related questions.
4. Installation and other miscellaneous needed during the VOIP transition shall be included.
5. If unit replacement is required, response time shall be no more that 3 days.
Contact Person
Serrano, Rennie
Email
rennie.b.serrano@hawaii.gov
Phone
808-832-3405 x.137
General Comments
Procurement Officer
Rennie Serrano
Attachments
VoIP REQUIREMENTS DOT MATERIAL TESTING AND RESEARCH BRANCH.xlsx
SUPPLEMENTARY QUESTIONS.xlsx
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Serrano, Rennie.

Q24001304 VOIP SYSTEM AT HDOT - MATERIAL TESTING AND RESEARCH BRANCH

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
VOIP SYSTEM
35
EACH
532490 

Code Table
Commodity Code Description
532490 Telecommunications equipment rental or leasing
General
Quantity
35
Unit of Measure
EACH
Title
VOIP SYSTEM
Description
Fill the attached
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Serrano, Rennie.

Q24001304 VOIP SYSTEM AT HDOT - MATERIAL TESTING AND RESEARCH BRANCH

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • Voip System: FILL UP THE ATTACHED FILES AND SUBMIT
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.