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Q24001252 Section 8 Housing Choice Voucher Issuance Services

General Information
Solicitation Number
Q24001252
Status
Closed
Department
DHS- Hawaii Public Housing Authority
Division
DHS- Hawaii Public Housing Authority
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
12/28/2023
Offer Due Date & Time
01/09/2024 02:00 PM
Description
Provision of Section 8 Housing Choice Voucher Issuance Services. See attached RFQ SPB 41 2023, Attachments, and Exhibits for details.
Contact Person
Wong, Tammie
Email
tammie.y.wong@hawaii.gov
Phone
808-832-6071
General Comments
Contract start date of January 19, 2024 and end date of April 18, 2024 are anticipated dates and are subject to the HPHA's issuance of a Notice to Proceed.
Procurement Officer
Rick T. Sogawa
Attachments
RFQ SPB 41 2023.pdf
Attachment 1 Secured Device Policy.pdf
Attachment 2 Secure Device Standards.pdf
Attachment 3 Secure Access Policy Next Generation Network.pdf
Attachment 4 DHRD Acceptable Usage of IT Resources.pdf
Attachment 5 SOH Non Employee Remote Access Agreement v5.pdf
Exhibit 1 Sample Contract.PDF
Exhibit 2 PHS Class Specs Min Qualifications.pdf
Exhibit 3 Wage Certificate.pdf
Exhibit 4 Acknowledgement of Policies.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wong, Tammie.

Q24001252 Section 8 Housing Choice Voucher Issuance Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Section 8 Housing Choice Voucher Issuance Services
200
EACH
531110, 531311, 624229, 531110, 925110, 531311, 624229 

Code Table
Commodity Code Description
531110 Dwelling rental or leasing
531311 Real estate property managers' offices, residential
624229 Housing assistance agencies
531110 Houses rental or leasing
925110 Housing programs, planning and development, government
531311 Residential real estate property managers' offices
624229 Transitional housing agencies
General
Quantity
200
Unit of Measure
EACH
Title
Section 8 Housing Choice Voucher Issuance Services
Description
Provision of Section 8 Housing Choice Voucher Issuance Services.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wong, Tammie.

Q24001252 Section 8 Housing Choice Voucher Issuance Services

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • NOTICE TO PROCEED: Contract start date of January 19, 2024 and end date of April 18, 2024 are anticipated dates and are subject to the HPHA's issuance of a Notice to Proceed.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.