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B24000954 Web-based Food Establishment Inspection System

General Information
Solicitation Number
B24000954
Status
Awarded
Department
Health
Division
Environmental Health Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
11/13/2023
Offer Due Date & Time
11/30/2023 02:00 PM
Description
The Hawaii Department of Health (DOH), Food Safety Branch (FSB) is in need of a web-based food safety inspection system. This system must be a proven web-based Software-as-a-Service (SaaS) food safety inspection system that can be customized to fit DOH’s requirements.
Contact Person
Bartter, Nancy
Email
nancy.bartter@doh.hawaii.gov
Phone
808-586-7567
General Comments
To be considered for this award, vendors must submit a list of government jurisdiction clients that have deployed and are actively using the vendor's system, with point-of-contact information for reference purposes. Jurisdictions served must have at least 60 end-users and 12,000 food facilities or greater to be eligible for this solicitation. Also, to be eligible to be awarded this contract, a vendor must be "Compliant" with all of the requirements listed on Hawaii Compliance Express at the time this solicitation closes. To meet this requirement, vendors may either be listed as "Compliant" on Hawaii Compliance Express or produce other documents showing compliance with all of the requirements listed on Hawaii Compliance Express. All of these other documents must be valid at the time the solicitation closes. Documents other than the "Certificate of Vendor
Compliance" from Hawaii Compliance Express are subject to verification by the State. Vendors must submit your bid price using the "biddoc for hiepro" file.
Procurement Officer
Nancy Bartter
Attachments
Specifications-Specifications RFQ Inspection System FSB.docx
Biddoc for hiepro.docx
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Bartter, Nancy.

B24000954 Web-based Food Establishment Inspection System

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Web-based Food Establishment Inspection System
1
EACH
518210, 541511, 541511, 541511, 518210, 541511, 423430, 541511, 541511, 541511, 541511, 513210, 518210, 513210, 541511, 541511 

Code Table
Commodity Code Description
518210 Web hosting (excluding software publishing)
541511 Computer programming services, custom
541511 Computer software analysis and design services, custom
541511 Computer software programming services, custom
518210 Cloud computing services (except software publishing and computer systems design)
541511 Computer software support services, custom
423430 Computer software, packaged, merchant wholesalers
541511 Programming services, custom computer
541511 Software analysis and design services, custom computer
541511 Software programming services, custom computer
541511 Web (i.e., Internet) page design services, custom
513210 Applications software, computer, packaged
518210 Platform as a service (PaaS)
513210 Computer software publishers, packaged
541511 Applications software programming services, custom computer
541511 Computer program or software development, custom
General
Quantity
1
Unit of Measure
EACH
Title
Web-based Food Establishment Inspection System
Description
Web-based food safety inspection system. This system must be a proven web-based Software-as-a-Service (SaaS) food safety inspection system that can be customized to fit DOH’s requirements.
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Bartter, Nancy.

B24000954 Web-based Food Establishment Inspection System

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.