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B24000860 KA WAI OLA PRINTING AND DISTRIBUTION

General Information
Solicitation Number
B24000860version:    02
Status
Awarded
Department
Office of Hawaiian Affairs
Division
Office of Hawaiian Affairs
Islands (where the work/delivery is to be performed)
Oahu, Statewide
Category
Goods and Services
Release Date
11/01/2023
Amendment Date
11/16/2023
Amendment Reason
This Addendum No. 2 serves to notify all Interested Bidders of the change in date to the bid submittal deadline. The new bid submittal deadline for IFB No. COMM 2024-008 has been changed to: Thursday, November 30, 2023, 2:00 p.m. HST.
Offer Due Date & Time
11/30/2023 02:00 PM
Description
Notice is hereby given that pursuant to Chapter 103D, Hawai'i Revised Statutes, the Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting sealed bids to provide printing, distribution, and subscription list management services for the OHA’s Ka Wai Ola publication.

See the attached IFB No. COMM 2024-008 and addenda for more information.
Contact Person
Chau, Geena
Email
geenac@oha.org
Phone
808-582-0502
General Comments
Procurement Officer
Christopher Stanley
Attachments
IFB COMM 2024_008.pdf
Attachment 1 BID OFFER FORM.pdf
Attachment 2 WAGE CERTIFICATE.pdf
Attachment 3 OHA GENERAL TERMS AND CONDITIONS.pdf
Attachment 4 STATE OF HAWAII HOLIDAYS.pdf
Attachment 5 BID SUBMITTAL CHECKLIST.pdf
Addendum 1 Q and A.pdf
Addendum 2.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chau, Geena.

B24000860 KA WAI OLA PRINTING AND DISTRIBUTION

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
KA WAI OLA PRINTING AND DISTRIBUTION
1
JOB
323111, 459210, 513110, 541840, 513110, 541860, 513110 

Code Table
Commodity Code Description
323111 Commercial printing (except screen, books)
459210 Home delivery newspaper routes, direct selling
513110 Publishers, newspaper, combined with printing
541840 Newspaper advertising representatives (i.e., independent of media owners)
513110 Newspaper branch offices
541860 Direct mail advertising services
513110 Newspaper publishers and printing combined
General
Quantity
1
Unit of Measure
JOB
Title
KA WAI OLA PRINTING AND DISTRIBUTION
Description
Provide printing, distribution, and subscription list management services for the OHA’s Ka Wai Ola publication. See the attached IFB No. COMM 2024-008 and addenda for more information.
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chau, Geena.

B24000860 KA WAI OLA PRINTING AND DISTRIBUTION

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.