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Q24000683 Events and Planning Manager

General Information
Solicitation Number
Q24000683version:    01
Status
Awarded
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
10/09/2023
Amendment Date
10/12/2023
Amendment Reason
Clarification Needed: 1) The events in this solicitation will be no-charge for the attendees. 2) Pertaining to the two (2) trainers, the fees are based on the national standard of $650.00 per day. 3) DOH is not requiring any food or beverages be provided to attendees. 4) The in-person event for up to 200 attendees will be a one-day event.
Offer Due Date & Time
10/18/2023 03:00 PM
Description
The Hawaii State Department of Health, Maternal and Child Health Branch, Domestic Violence Prevention Program is planning statewide domestic violence activities and events, such as meetings, outreach, technical assistance, trainings, and workshops. Seeking an experienced events and planning manager to assist with six (6) statewide in-person and virtual events. Activities may include organization, management, procurements, payments, reimbursements, and related activities, e.g., coordinating and arranging venues, meetings, videoconferencing platforms, trainers’ fees, collection and distribution of materials, event supplies, subscriptions, and registration. Travel arrangements are not expected.
Contact Person
Berberich, Samantha
Email
samantha.berberich@doh.hawaii.gov
Phone
808-733-9073
General Comments
Procurement Officer
Samantha Berberich
Attachments
HIePro Scope Events and Planning Manager Nov 8 2023 FINAL 10032023.docx
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Berberich, Samantha.

Q24000683 Events and Planning Manager

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Events and Planning Manager
1
JOB
561920, 561920 

Code Table
Commodity Code Description
561920 Event and meeting planning services
561920 Convention or trade show event planners
General
Quantity
1
Unit of Measure
JOB
Title
Events and Planning Manager
Description
The Hawaii State Department of Health, Maternal and Child Health Branch, Domestic Violence Prevention Program is planning statewide domestic violence activities and events, such as meetings, outreach, technical assistance, trainings, and workshops. Seeking an experienced events and planning manager to assist with six (6) statewide in-person and virtual events. Activities may include organization, management, procurements, payments, reimbursements, and related activities, e.g., coordinating and arranging venues, meetings, videoconferencing platforms, trainers’ fees, collection and distribution of materials, event supplies, subscriptions, and registration. Travel arrangements are not expected.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Berberich, Samantha.

Q24000683 Events and Planning Manager

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.