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B24000642 State Laboratories Division (SLD) HVAC maintenace services

General Information
Solicitation Number
B24000642version:    02
Status
Closed
Department
Health
Division
State Laboratories Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
10/09/2023
Amendment Date
11/14/2023
Amendment Reason
Corrected Units on HIePRO from "year" to "Job" to better reflect that the values entered on HIePRO should be the same as the "Total" amounts entered on the Offer Form. Extended due date one (1) additional day to Nov. 16, 2023.
Offer Due Date & Time
11/15/2023 02:30 PM
Description
SLD is requesting sealed offers for furnishing guaranteed maintenance service of air conditioning and ventilating equipment, compressed air and vacuum equipment, thermostats, and Department of Health, State Laboratories Division. Please see attachment and instructions for additional details.
Contact Person
Schanzenbach, Stephen
Email
stephen.schanzenbach@doh.hawaii.gov
Phone
808-453-6651
General Comments
Please see attachment and instructions for details.
Procurement Officer
Marion Wong
Attachments
Addendum A.docx
Addendum B.docx
IFB SLD CS 24 009.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Schanzenbach, Stephen.

B24000642 State Laboratories Division (SLD) HVAC maintenace services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Item 1
1
JOB
238220, 238220 

Code Table
Commodity Code Description
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
Item 1
Description
Ventilation Systems, Compressed Air & Vacuum Systems, Thermostat Maintenance
Refer to Sections 10.0 - 32.0, page S-5 to S-12, All equipment on EQ1 and EQ2.
Should include all taxes and other fees and costs.
Attachments

Print

2
Item 2
1
JOB
238220, 238220 

Code Table
Commodity Code Description
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
Item 2
Description
Honeywell Electronic Control Maintenance
Refer to Section 33.0, page S-17, HC 1 - 3
Should include taxes and all other costs and fees.
Attachments

Print

3
Item 3
1
JOB
238220, 238220 

Code Table
Commodity Code Description
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
Item 3
Description
Allowable Costs for Parts, Section 8.0, page S-4
Please enter $15,000.00.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Schanzenbach, Stephen.

B24000642 State Laboratories Division (SLD) HVAC maintenace services

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.