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Q24000470 Pedestrian and Bicycle Safety Supplies

General Information
Solicitation Number
Q24000470version:    01
Status
Awarded
Department
Transportation
Division
Highways
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods
Release Date
10/12/2023
Amendment Date
10/24/2023
Amendment Reason
Add line item
Offer Due Date & Time
10/31/2023 02:00 PM
Description
As a part of our public participation and engagement efforts we would like to provide practical educational supplies to those who walk or bike at night and or at dusk and dawn times.
Contact Person
Arincorayan, Kari
Email
kari.l.benes@hawaii.gov
Phone
-(808) 587-6301
General Comments
Procurement Officer
Kari Benes
Attachments
Pedestrian and Bicycle Supplies-MVSOADMIN2024 Pedestrian Safety Outreach Supplies .pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Arincorayan, Kari.

Q24000470 Pedestrian and Bicycle Safety Supplies

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Backpacks and grocery bags
1000
EACH
314910, 316990 

Code Table
Commodity Code Description
314910 Knapsacks (e.g., backpacks, book bags) manufacturing
316990 Bags (i.e., luggage), all materials, manufacturing
General
Quantity
1000
Unit of Measure
EACH
Estimated Price per Unit
$40.00
Estimated Total Price
$40,000.00
Title
Backpacks and grocery bags
Description
Description: Backpacks should be a size or capacity of between 15 and 35 liters, and able to carry roughly 3 textbooks or a large bag of groceries. The backpacks should come with soft flexible straps.
Specifics:
• Backpacks should include reflective strips at least one inch wide
• Load capacity 25lbs
• 5-year warranty
• Durable weather resistant material
• Preferred mix of colors bright (yellow, orange, lime green, pink, magenta, white)
Attachments

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2
Blinking lights
20000
EACH
335139, 423610 

Code Table
Commodity Code Description
335139 Flashlights manufacturing
423610 Flashlights merchant wholesalers
General
Quantity
20000
Unit of Measure
EACH
Title
Blinking lights
Description
Blinking lights
Description: Blinking light with on/off button on the back, on LED light and battery included
Size: Approximately 2” in diameter
Shape: Circle, Square, Triangle
Color: Yellow, Red, White, or Orange
Quantity: 20,000
Attachments

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3
Ponchos or rain coats
500
EACH
315210 

Code Table
Commodity Code Description
315210 Ponchos and similar waterproof raincoats cut and sew apparel contractors
General
Quantity
500
Unit of Measure
EACH
Title
Ponchos or rain coats
Description
Description: reusable rain ponchos that have reflective material or are in a bright color
Size: Youth S-L
Quantity: 300
Size: Adult (universal)
Quantity: 200
Attachments

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4
Whistle
1000
EACH
339113 

Code Table
Commodity Code Description
339113 Personal safety devices, not specified elsewhere, manufacturing
General
Quantity
1000
Unit of Measure
EACH
Title
Whistle
Description
Description: reusable whistle that discourages the approach of animal or an individual, attachable and no larger than 2”
Decibel: 105 -110 decibels
Quantity: 1,000
Attachments

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5
Reflective Slap/ snap bracelets
10000
EACH
926120, 339113 

Code Table
Commodity Code Description
926120 Transportation safety programs, government
339113 Personal safety devices, not specified elsewhere, manufacturing
General
Quantity
10000
Unit of Measure
EACH
Title
Reflective Slap/ snap bracelets
Description
Reflective slap bracelets approximately 9 inches in length and 1 inch in width. Material should be highly reflective and color should be yellow, green or orange.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Arincorayan, Kari.

Q24000470 Pedestrian and Bicycle Safety Supplies

Instructions
  • Design: Please include price for adding a logo or up to 4 words.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.