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B24000332 IFB 24-04 Governance Study

General Information
Solicitation Number
B24000332
Status
Cancelled
Canceled Reason
After review of the submission of bids received for IFB 24-04 Governance Study, the HTA has determined the qualifications set forth in the IFB were not clearly described. The review could not properly determine the qualifications, experience, and ability to perform the scope of work or the minimum references. A Request for Proposal will be issued to allow for competitive sealed proposals as it is neither practicable nor advantageous to procure these services through a Competitive Sealed Bid process, as price is not the primary consideration for determining an award.
Department
Business, Economic Development, & Tourism
Division
Hawaii Tourism Authority
Canceled Date
10/13/2023 02:12 PM
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
08/29/2023
Offer Due Date & Time
09/13/2023 02:00 PM
Description
The Hawai‘i Tourism Authority (HTA) is a state agency established under Chapter 201B, Hawai‘i Revised Statutes, to manage tourism for the State. The HTA is administratively attached to the Department of Business, Economic Development & Tourism (DBEDT). The HTA’s powers and responsibilities include coordinating with global marketing contractors, visitor industry partners, travel trade, MCI partners, and community stakeholders to ensure that destination marketing and communications align with our unique Hawaiian and multi-ethnic cultures, authentic activities, and natural resources.

Due to the wildfires that started on August 8, 2023, in Maui and Hawai‘i Counties, Josh Green, M.D., Governor of the State of Hawai‘i, determined that an emergency or disaster is occurring in the State of Hawai‘i, and authorized and invoked emergency provisions upon his declaration of an emergency. In the Governor’s Sixth Proclamation, the Governor declared that a tourism emergency exists in the State. He further
authorizes the Hawai‘i Tourism Authority, in coordination with the Department of Budget and Finance, to use monies in the Tourism Emergency Special Fund to respond to the emergency and provide relief under section 201B-10, HRS.

The plan of action to recover from this tourism emergency will require coordination with other agencies, entities, and organizations. However, limitations on resources and personnel and the lack of a formal system of coordination and enforcement capacities make achieving results difficult. Furthermore, the HTA had already made an intentional evolution to operate fully as a Destination Management Organization as directed in the HTA Strategic Plan. The HTA acknowledges that while the goal is to drive economic impact by promoting travel to the state, HTA also strives to improve communities and the visitor experience in safe, respectful, and sustainable ways. The HTA strategic plan and destination management action plans recommend actions have not been easy, and the HTA is faced with limitations on authority.

Contact Person
Fermahin, Tracey
Email
tracey.a.fermahin@hawaii.gov
Phone
808-973-2255
General Comments
Procurement Officer
Tracey Fermahin
Attachments
IFB 24 04 Governance Study FINAL 082923.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

B24000332 IFB 24-04 Governance Study

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
IFB 24-04 Governance Study
1
JOB
541910, 541910, 541910, 541910, 541910, 541910, 541613 

Code Table
Commodity Code Description
541910 Marketing analysis services
541910 Marketing research services
541910 Opinion research services
541910 Political opinion polling services
541910 Public opinion polling services
541910 Public opinion research services
541613 Marketing consulting services
General
Quantity
1
Unit of Measure
JOB
Title
IFB 24-04 Governance Study
Description
The Hawai‘i Tourism Authority (HTA) is a state agency established under Chapter 201B, Hawai‘i Revised Statutes, to manage tourism for the State. The HTA is administratively attached to the Department of Business, Economic Development & Tourism (DBEDT). The HTA’s powers and responsibilities include coordinating with global marketing contractors, visitor industry partners, travel trade, MCI partners, and community stakeholders to ensure that destination marketing and communications align with our unique Hawaiian and multi-ethnic cultures, authentic activities, and natural resources.

The HTA is seeking a qualified firm with proven experience in the assessment and study of interactions through law and social and political systems that can identify and evaluate the overall governance structure, the highest and best use of its resources, the design of the organization, and internal processes.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

B24000332 IFB 24-04 Governance Study

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.