Public Display Solicitation

 Return to Search Results

You must Log in with your eHawaii Account to respond to a solicitation.

Q24000288 Kalaeloa YCA Laundry & Linen Services

General Information
Solicitation Number
Q24000288version:    01
Status
Awarded
Department
Defense
Division
Hawaii Youth Challenge Academy
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
08/11/2023
Amendment Date
08/15/2023
Amendment Reason
The quantity of the line items is not listed for 22 weeks of the Contract.
Offer Due Date & Time
08/16/2023 10:00 AM
Description
Description: Laundry and Linen Service
WHAT: Provide Laundry service for Hawaii National Guard Youth
Challenge Academy at Kalaeloa campus.
Pick up the following items every Monday at 10:00 am to be laundered
and commercially pressed on a flatwork Ironer at your location.
Delivery of Laundered items shall be the following Monday at 10:00 am,
the quantity of the following items is approximate.
1. 200 twin‐size sheets (for weekly pick‐up x 22 weeks is 4,400 sheets).
2. 100 queen‐size blankets (for weekly pick‐up x 22 weeks is 2,200
blankets).
3. 100 pillowcases (for weekly pickup x 22 weeks is 2,200 pillowcases.
Approximately 100 pillows (for pick up x 1 per year 100 pillows
per month). Your bid must include charges for these services.
The total bid price is for a 1‐year contract, your bid must show the
itemized costs for each item. Your total bid must show the total cost for
the entire year. Payment will be monthly on actual items that were
laundered. Department of Defense will not pay over the total awarded
bided price.
WHEN: Pick up dirty linen, blankets, and pillowcases every Monday
morning by 1000 hours and return the laundered items on the
following Monday by 1000 hours. Service will commence on 1
September 2023. The contract will end on September 30, 2024.

WHERE: Pick‐up and delivery location will be at Hawaii National Guard
Youth Challenge Academy Bldg. 1787 Shangrila St, Kapolei, HI 96707
General Information:
1. This is a 1‐year contract commencing 1 September 2023 and ending
31 September 2024.
2. Total bid price is for a 1‐year contract and must include delivery
charges, sales tax, environmental charges, service charges, etc.
3. Do not bid on this solicitation as a monthly charge, the total bid price
is for a 1‐year service contract, and your total price must be for 1 year.
4. Sub‐contracting of this solicitation is not allowed; you must be able
to perform the requirements of performing the laundry and
commercially pressing our linen at your facility.
4. Vendors please ensure that you meet the State Purchasing
requirements, such as registering in Hawaii Compliance Express,
complying with the Hawaii Department of Taxation, Internal Revenue
Service (Form A6) Hawaii Department of Commerce & Consumer
Affairs,
Hawaii Department of Labor & Industrial Relations (LIR2)
Contact Person
Agbisit, Dennis
Email
dennis.r.agbisit@hawaii.gov
Phone
808-685-7134
General Comments
Procurement Officer
Rusty Spray
Attachments
103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Agbisit, Dennis.

Q24000288 Kalaeloa YCA Laundry & Linen Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Cotton Twin Size Sheet
4400
EACH
314120 

Code Table
Commodity Code Description
314120 Sheets and pillowcases made from purchased fabrics
General
Quantity
4400
Unit of Measure
EACH
Title
Cotton Twin Size Sheet
Description
Cotton Twin Size Sheet
Attachments

Print

2
Queen Size Cotton Blankets
2200
EACH
313210 

Code Table
Commodity Code Description
313210 Blankets and bedspreads made in broadwoven fabric mills
General
Quantity
2200
Unit of Measure
EACH
Title
Queen Size Cotton Blankets
Description
Queen Size Cotton Blankets
Attachments

Print

3
Cotton Queen Size Pillow Case
2200
EACH
314120 

Code Table
Commodity Code Description
314120 Pillowcases, bed, made from purchased fabrics
General
Quantity
2200
Unit of Measure
EACH
Title
Cotton Queen Size Pillow Case
Description
Cotton Queen Size Pillow Case
Attachments

Print

4
Queen Size Pillows
2200
EACH
314120 

Code Table
Commodity Code Description
314120 Pillows made from purchased materials
General
Quantity
2200
Unit of Measure
EACH
Title
Queen Size Pillows
Description
Queen Size Pillows
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Agbisit, Dennis.

Q24000288 Kalaeloa YCA Laundry & Linen Services

Instructions
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.