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B24000255 Administrative and Support Services

General Information
Solicitation Number
B24000255version:    01
Status
Closed
Department
Health
Division
Adult Mental Health Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
08/04/2023
Amendment Date
08/15/2023
Amendment Reason
Revised scope of service and due date.
Offer Due Date & Time
08/24/2023 02:00 PM
Description
The Hawaii State Hospital (“State”) is seeking services for temporary administrative and support employees to assist in daily administrative function of Hawaii State Hospital as set forth in Section 1, Scope of Services, of this Competitive Sealed Bidding (“IFB”).
Contact Person
UCH, UTEY
Email
utey.uch@doh.hawaii.gov
Phone
808-236-8257
General Comments
Procurement Officer
Utey Uch
Attachments
IFB-Administrative Services Temp IFB HSH 24 01 8.15.23.pdf
W9 Form to be completed by vendor.pdf
Wage Certificate.pdf
Offeror Qualification Form.pdf
Offeror Form OF1.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: UCH, UTEY.

B24000255 Administrative and Support Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Office Assistant
2080
HOUR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
2080
Unit of Measure
HOUR
Title
Office Assistant
Description
Provide clerical services including but not limited to (a) perform data entry of documents, (b) review and/or prepare various forms and memos, (c) order office supplies for the Business Office, (d) maintain leave of absent record of employees in the Business Office, (e) record and prepare meeting minutes, (f) maintain documents and fillings, and (g) perform other clerical administrative services and duties as assigned.
Attachments

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2
Account Clerk
2080
HOUR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
2080
Unit of Measure
HOUR
Title
Account Clerk
Description
Provide clerical accounting services including but not limited to (a) review medical claims and bills, calculate the medical rates, and submit the medical bills to Accountant III or Business Manager for approval, (b) prepare staff mileage reimbursement requests, (c) review invoices submitted by vendors and contractors and prepare payment request on the invoices, (d) maintain documents and fillings, and (e) perform other clerical administrative services and duties as assigned.
Attachments

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3
Project Coordinator
2080
HOUR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
2080
Unit of Measure
HOUR
Title
Project Coordinator
Description
Provide Project Coordinator services including but not limited to (a.) reviewing operating practices and procedures, (b.) read materials to determine needed actions, (c.) confer with staff to coordinate work activities, (d.) gather and organize information on problems or procedures. (e.) document findings, (f.) inspect operational processes
Attachments

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4
Accountant
2080
HOUR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
2080
Unit of Measure
HOUR
Title
Accountant
Description
The Accountant shall provide services including but not limited to (a.) maintain the State’s accounting system in accordance with fiscal guidelines by the Adult Mental Health Division, (b.) perform day-to-day accounting operations of Hawaii State Hospital, (c.) compiles and analyzes fiscal data required to prepare special reports, (d.) determines and monitors quarterly allotment balance by activity codes.
Attachments

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5
Hospital Billing Clerk
2080
HOUR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
2080
Unit of Measure
HOUR
Title
Hospital Billing Clerk
Description
Participates in computing, adjusting and preparing bills involving pro-rata charges.
Attachments

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6
Purchasing Technician
2080
HOUR
561320, 561320, 561320 

Code Table
Commodity Code Description
561320 Temporary employment services
561320 Temporary staffing services
561320 Contract staffing services
General
Quantity
2080
Unit of Measure
HOUR
Title
Purchasing Technician
Description
Purchases materials, equipment or services through purchase orders, petty cash or charge accounts.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: UCH, UTEY.

B24000255 Administrative and Support Services

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.