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P24000178 RFP 24-03 Europe MMA

General Information
Solicitation Number
P24000178version:    02
Status
Awarded
Department
Business, Economic Development, & Tourism
Division
Hawaii Tourism Authority
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
07/25/2023
Amendment Date
08/15/2023
Amendment Reason
Addendum 2 to RFP 24-03 Europe MMA includes additional questions and responses that were submitted.
Offer Due Date & Time
08/25/2023 02:00 PM
Description
The Hawaiʻi Tourism Authority (HTA) is the state agency responsible for representing The Hawaiian Islands around the world and holistically managing tourism in Hawaiʻi sustainably consistent with community desires, economic goals, cultural values, preservation of natural resources, and visitor industry needs.

The HTA is seeking a Contractor to provide a full range of comprehensive brand management & marketing services for the Hawaiian Islands in the Europe market.
Contact Person
Fermahin, Tracey
Email
tracey.a.fermahin@hawaii.gov
Phone
808-973-2255
General Comments
Procurement Officer
Tracey Fermahin
Attachments
HTA RFP 24 03 Europe MMA FINAL 072523 signed.pdf
ATTACHMENT 01 2024 BMP Budget Plan Worksheets.xlsx
ATTACHMENT 02 2024 BMP Performance Measures Worksheet.xlsx
ATTACHMENT 03 2024 Subcontractor References.pdf
ATTACHMENT 04 Offeror Check List.pdf
ATTACHMENT 05 Proposal Transmittal Letter.pdf
ATTACHMENT 06 Corporate Resolution.pdf
ATTACHMENT 07 Standard Qualifications Questionnaire.pdf
ATTACHMENT 08 Contractor References.pdf
ATTACHMENT 09 2024 BMP Partnership Opportunities.pdf
ATTACHMENT 10 Confidential Information List.pdf
HTA RFP 24 03 Addendum 1 Europe MMA FINAL 080223.pdf
HTA RFP 24 03 Addendum 1 Europe MMA PreProposal Conference Power Point.pdf
HTA RFP 24 03 Addendum 2 Europe MMA FINAL 081523.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

P24000178 RFP 24-03 Europe MMA

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
RFP 24 03 Europe MMA
1
JOB
541613, 541910, 541613 

Code Table
Commodity Code Description
541613 Marketing management consulting services
541910 Marketing analysis services
541613 Marketing consulting services
General
Quantity
1
Unit of Measure
JOB
Title
RFP 24 03 Europe MMA
Description
The Hawaiʻi Tourism Authority (HTA) is the state agency responsible for representing The Hawaiian Islands around the world and holistically managing tourism in Hawaiʻi sustainably consistent with community desires, economic goals, cultural values, preservation of natural resources, and visitor industry needs.

The HTA is seeking a Contractor to provide a full range of comprehensive brand management & marketing services for the Hawaiian Islands in the Europe market.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

P24000178 RFP 24-03 Europe MMA

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.