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B24000041 Kawaihae Water System Operation & Maintenance Services

General Information
Solicitation Number
B24000041version:    02
Status
Awarded
Department
Hawaiian Home Lands
Division
Department of Hawaiian Homelands
Islands (where the work/delivery is to be performed)
Hawaii
Category
Goods and Services
Release Date
07/10/2023
Amendment Date
07/24/2023
Amendment Reason
To publish "6 IFB24HHL002 ADDENDUM NO 1 072423" which contains the pre-bid conference minutes and contractor qualification requirements, and SCADA requirements.
Offer Due Date & Time
07/28/2023 02:00 PM
Description
This project consists of performing complete operation, maintenance, and repair services including inspections and emergency call for all pumps, reservoirs, distribution water lines, telemetering systems, equipment, and other appurtenances included under this contract for the Department of Hawaiian Home Lands Kawaihae Water System, in accordance with the manufacturer's specifications and recommended time intervals.
Contact Person
Quartero, Kehaulani
Email
kehaulani.a.quartero@hawaii.gov
Phone
808-620-9284
General Comments
Notice of Intention to Bid due July 18, 2023
Standard Qualification Questionnaire for Offerors is due July 18, 2023
Procurement Officer
Kali Watson
Attachments
1 IFB24HHL002 IFB NOTIFICATION AND INFORMATION.pdf
2 IFB24HHL002 BID SUBMITTALS.pdf
3 IFB24HHL002 SCOPE OF SERVICES.pdf
4 IFB24HHL002 DHHL SAMPLE CONTRACT.pdf
5 IFB24HHL002 REFERENCE INFO.pdf
Kawaihae Well Addendum No 1.pdf
6 IFB24HHL002 ADDENDUM NO 1 072423.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Quartero, Kehaulani.

B24000041 Kawaihae Water System Operation & Maintenance Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Kawaihae Water System Operation and Maintenance Services
1
JOB
238220, 238220, 221310 

Code Table
Commodity Code Description
238220 Pumping system, water, installation
238220 Water meter installation
221310 Water distribution (except irrigation)
General
Quantity
1
Unit of Measure
JOB
Title
Kawaihae Water System Operation and Maintenance Services
Description
This project consists of performing complete operation, maintenance, and repair services including inspections and emergency call for all pumps, reservoirs, distribution water lines, telemetering systems, equipment, and other appurtenances included under this contract for the Department of Hawaiian Home Lands Kawaihae Water System, in accordance with the manufacturer's specifications and recommended time intervals.
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Quartero, Kehaulani.

B24000041 Kawaihae Water System Operation & Maintenance Services

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • BID OFFER FORM: The Bid Offer From must be submitted as an attachment with your offer on HIePRO. Failure to submit the Bid Offer Form may be grounds for rejection of the Bid Offer.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.