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P23003189 Comprehensive Child Welfare Information System

General Information
Solicitation Number
P23003189
Status
Awarded
Department
Human Services
Division
Social Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
06/26/2023
Offer Due Date & Time
08/21/2023 04:30 PM
Description
This RFP is issued by the State of Hawaii Department of Human, Services Social Services Division (SSD), Child Welfare Services Branch (CWSB) (referred to as State or DHS) for a Firm Fixed Price Proposal to implement a case management information system to support Hawaii’s child welfare program needs in accordance with requirements of a Comprehensive Child Welfare Information System (CCWIS) compliant with 45 CFR §§1355.50 through 1355.59 and 85 FR 28410 for a CCWIS Solution.
Contact Person
Ayala, Kimberly
Email
kayala@dhs.hawaii.gov
Phone
808-586-5687
General Comments
Procurement Officer
Kimberly Ayala
Attachments
SSD CCWIS T_1 Executive Summary v1.docx
SSD CCWIS T_2 Experience v1.docx
SSD CCWIS T_3 References v1.docx
SSD CCWIS T_4 Organization and Staffing v1.docx
SSD CCWIS T_5 Staff Experience v1.docx
SSD CCWIS T_6 Requirements Approach v1.docx
SSD CCWIS T_7 Work Plan v1.docx
SSD CCWIS T_8 Proposal and Contracting Forms v1.docx
SSD CCWIS T_9 Response Checklist v1.docx
SSD CCWIS T_10 Assumptions v1.docx
SSD CCWIS C_01 Cost Workbook v1.xlsx
SSD CCWIS Requirements Traceability Matrix v1.xlsx
General Conditions to the Contract_CCWIS RFP v1.pdf
RFP-SSD_CCWIS_24_04A RFP v1.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Ayala, Kimberly.

P23003189 Comprehensive Child Welfare Information System

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Comprehensive Child Welfare Information System (CCWIS)
1
JOB
541512 

Code Table
Commodity Code Description
541512 Systems integration design consulting services, computer
General
Quantity
1
Unit of Measure
JOB
Title
Comprehensive Child Welfare Information System (CCWIS)
Description
This RFP is issued by the State of Hawaii Department of Human, Services Social Services Division (SSD), Child Welfare Services Branch (CWSB) (referred to as State or DHS) for a Firm Fixed Price Proposal to implement a case management information system to support Hawaii’s child welfare program needs in accordance with requirements of a Comprehensive Child Welfare Information System (CCWIS) compliant with 45 CFR §§1355.50 through 1355.59 and 85 FR 28410 for a CCWIS Solution.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Ayala, Kimberly.

P23003189 Comprehensive Child Welfare Information System

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.