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B23003180 Holomua Publication Design & Printing Services, Multi-year term.

General Information
Solicitation Number
B23003180
Status
Awarded
Department
Budget & Finance
Division
Employees Retirement System
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
06/28/2023
Offer Due Date & Time
07/12/2023 02:00 PM
Description
ERS is soliciting qualified vendors' to submit a proposal and quote for design and print production services for a multi-year term contract consisting of a 1 year term with optional additional (2) 1 year terms, total term of three years.

Awardee shall develop the quarterly Holomua newsletter for the Employees' Retirement System (ERS), which shall include but not be limited to the following:
- Provide design services in coordination with ERS Program Specialist to facilitate design and production of the Holomua newsletter.
- Provide a pre-production electronic copy in (PDF) format to the ERS for verification prior to going to print for ERS Program Specialist approval.
- Provide production version hardcopies for mailing to our mailing list and
- Provide printing and packaging of the hardcopy production items for mailing.
- Have an office presence in Hawaii in order to facilitate coordination of the requirements of the RFQ and for meetings with the ERS.
ERS provides the mailing list, awardee to use ERS USPS bulk mailing permit for domestic mailings and ERS shall reimburse the awardee for international postage costs.
Offerors are to be duly registered to do business in Hawaii via registration in DCCA (https://cca.hawaii.gov/resources) and to be compliant with Hawaii Compliance Express (https://vendors.ehawaii.gov/hce/buyer) by the date and time of the solicitation closing in HIePRO.
Price as quoted by the vendor shall be firm and fixed, inclusive of all labor, materials, applicable fees/costs, including taxes, delivery, installation, etc.
Offeror to provide a full proposal, include company background, core competencies, key personnel and experience working with government agencies of similar size, scale, complexity and attributes of ERS. Offeror to include the requisite Offer documents contained in this solicitation which are to be uploaded into HIePRO with the price quote and a Gantt type schedule of their activities in support of this RFQ.
Contact Person
MELENDREZ, PMO, STEVEN J.
Email
steven.melendrez@hawaii.gov
Phone
808-586-1776
General Comments
ERS is soliciting qualified vendors' to submit a proposal and quote for design and print production services for a multi-year term contract consisting of a 1 year term with optional additional (2) 1 year terms, total term of three years.

Awardee shall develop the quarterly Holomua newsletter for the Employees' Retirement System (ERS), which shall include but not be limited to the following:
- Provide design services in coordination with ERS Program Specialist to facilitate design and production of the Holomua newsletter.
- Provide a pre-production electronic copy in (PDF) format to the ERS for verification prior to going to print for ERS Program Specialist approval.
- Provide production version hardcopies for mailing to our mailing list and
- Provide printing and packaging of the hardcopy production items for mailing.
- Have an office presence in Hawaii in order to facilitate coordination of the requirements of the RFQ and for meetings with the ERS.
ERS provides the mailing list, awardee to use ERS USPS bulk mailing permit for domestic mailings and ERS shall reimburse the awardee for international postage costs.
Offerors are to be duly registered to do business in Hawaii via registration in DCCA (https://cca.hawaii.gov/resources) and to be compliant with Hawaii Compliance Express (https://vendors.ehawaii.gov/hce/buyer) by the date and time of the solicitation closing in HIePRO.
Price as quoted by the vendor shall be firm and fixed, inclusive of all labor, materials, applicable fees/costs, including taxes, delivery, installation, etc.
Offeror to provide a full proposal, include company background, core competencies, key personnel and experience working with government agencies of similar size, scale, complexity and attributes of ERS. Offeror to include the requisite Offer documents contained in this solicitation which are to be uploaded into HIePRO with the price quote and a Gantt type schedule of their activities in support of this RFQ.
Procurement Officer
Mr. Thomas Williams, Executive Director
Attachments
IFB 23003180 SPEC HOLOMUA MULTI_YEAR TERM PUBLICATION.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: MELENDREZ, PMO, STEVEN J..

B23003180 Holomua Publication Design & Printing Services, Multi-year term.

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Holomua Design and Publication Services
1
JOB
541430, 541430 

Code Table
Commodity Code Description
541430 Graphic art and related design services
541430 Graphic design services
General
Quantity
1
Unit of Measure
JOB
Title
Holomua Design and Publication Services
Description
The ERS is seeking proposals from qualified Offerors for a price quote, firm and fixed
for providing Publication Design & Printing Services, for ERS Quarterly Publication of
its Newsletter Holomua for the 2023-2024 fiscal year term and the ERS has an option to
offer awardee 2 optional (1) year contract term extensions within 3 months of the ending
of the existing term.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: MELENDREZ, PMO, STEVEN J..

B23003180 Holomua Publication Design & Printing Services, Multi-year term.

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.