State of Hawaii eProcurement

Public Display Solicitation

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Q23003062 Promotional Items for the Department of Health

General Information

Solicitation Number: Q23003062version: 02
Status: Awarded
Department: Health
Division: Administrative Services Office
Islands (where the work/delivery is to be performed): Statewide
Category: Goods
Release Date: 06/07/2023
Amendment Date: 06/09/2023
Amendment Reason: Incorrect zip code.
Offer Due Date & Time: 06/14/2023 02:00 PM
Description: The Department of Health is seeking to purchase promotional items to increase visibility and increase awareness of our programs at job fairs, health and awareness events, and other events throughout the year.
Pricing shall include labor, materials, supplies, shipping, and all applicable taxes, and any other costs incurred to provide the specified goods.
Contact Person: Graham, Suzy
Email: suzy.graham@doh.hawaii.gov
Phone: -(808) 586-4413
General Comments: Please see attachments for specs, pictures and logo (HEX Colors #197781, #42a894, #ff9b28). Due to availability of funds, offer due date is June 14, 2023. No samples of items are required.
Procurement Officer: Janis A. Morita
Attachments: DOH logo.jpg
HIePro specs.xlsx
Item pics.docx
103D-1 General Conditions.pdf

Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Graham, Suzy.

Q23003062 Promotional Items for the Department of Health

Line Items

Title

Quantity

Unit of Measure

Commodity Code

1

Sharpie S-Gel Pen

1000

EACH

339940, 424120

Code Table

Commodity Code	Description
339940	Ball point pens manufacturing
424120	Pens, writing, merchant wholesalers

General

Quantity: 1000
Unit of Measure: EACH
Title: Sharpie S-Gel Pen
Description: See HIePro specs attachment.

Attachments

2

Smooth Nylon Lanyard 3/4" - 36"

2500

EACH

541890, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 2500
Unit of Measure: EACH
Title: Smooth Nylon Lanyard 3/4" - 36"
Description: See HIePro.specs attachment.

Attachments

3

Post-it Notes 3 x 3

1000

EACH

541890, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 1000
Unit of Measure: EACH
Title: Post-it Notes 3 x 3
Description: See HIePro.specs attachment

Attachments

4

Memo Book - Solid

1000

EACH

541890, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 1000
Unit of Measure: EACH
Title: Memo Book - Solid
Description: See HIePro.specs attachment

Attachments

5

Full Color Sticker 3" circle

1000

EACH

541890, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 1000
Unit of Measure: EACH
Title: Full Color Sticker 3" circle
Description: See HIePro.specs attachment

Attachments

6

Viking Vacuum Tumbler

2500

EACH

541890, 326199, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
326199	Tumblers, plastics, manufacturing
541890	Welcoming services (i.e., advertising services)

General

Quantity: 2500
Unit of Measure: EACH
Title: Viking Vacuum Tumbler
Description: See HIePro.specs attachment

Attachments

7

Sebring Bistro Mug

1000

EACH

541890, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 1000
Unit of Measure: EACH
Title: Sebring Bistro Mug
Description: See HIePro.specs attachment

Attachments

8

Coloring Bookmark

1000

EACH

541890, 541890, 322230

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)
322230	Construction paper, school and art, made from purchased paper

General

Quantity: 1000
Unit of Measure: EACH
Title: Coloring Bookmark
Description: See HIePro.specs attachment

Attachments

9

Global Design Stress Ball

1000

EACH

541890, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 1000
Unit of Measure: EACH
Title: Global Design Stress Ball
Description: See HIePro.specs attachment

Attachments

10

Soft Mouse Pad - Round

1000

EACH

541890, 541890, 334118

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)
334118	Mouse devices, computer peripheral equipment, manufacturing

General

Quantity: 1000
Unit of Measure: EACH
Title: Soft Mouse Pad - Round
Description: See HIePro.specs attachment

Attachments

11

Commemorative Coin

500

EACH

541890, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 500
Unit of Measure: EACH
Title: Commemorative Coin
Description: See HIePro.specs attachment

Attachments

12

Luxury Beach Towel

500

EACH

541890, 314120, 323113

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
314120	Towels or washcloths made from purchased fabrics
323113	Screen printing apparel and textile products (e.g., caps, napkins, placemats, T-shirts, towels) (except grey goods and T-shirt shops)

General

Quantity: 500
Unit of Measure: EACH
Title: Luxury Beach Towel
Description: See HIePro.specs attachment

Attachments

13

Brushed-Cotton 6-Panel Cap

400

EACH

315250, 315250, 315210, 315210, 541890, 424350, 424350, 315210, 315990, 315990, 315990, 315990, 315990

Code Table

Commodity Code	Description
315250	Hats, fur (except apparel contractors), manufacturing
315250	Hats, leather (except apparel contractors), manufacturing
315210	Hats (e.g., cloth, fur, fur-felt, leather, straw, wool-felt) cut and sew apparel contractors
315210	Hats, trimmed, cut and sew apparel contractors
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
424350	Hats and caps, men's and boys', merchant wholesalers
424350	Hats and caps, women's, girls', and infants', merchant wholesalers
315210	Baseball caps (except plastics) cut and sew apparel contractors
315990	Hats (except fur, knitting mill products, leather) cut and sewn from purchased fabric (except apparel contractors)
315990	Hats, cloth, cut and sewn from purchased fabric (except apparel contractors)
315990	Hats, fur-felt, straw, and wool-felt, cut and sewn from purchased fabric (except apparel contractors)
315990	Hats, trimmed, cut and sewn from purchased fabric (except apparel contractors)
315990	Baseball caps cut and sewn from purchased fabric (except apparel contractors)

General

Quantity: 400
Unit of Measure: EACH
Title: Brushed-Cotton 6-Panel Cap
Description: See HIePro.specs attachment.

Attachments

14

Cotton Sheeting Natural Economy Tote

800

EACH

541890, 326111, 326111, 314910, 424130, 314910, 316990

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
326111	Grocery bags, plastics film, single wall or multiwall, manufacturing
326111	Merchandise bags, plastics film, single wall or multiwall, manufacturing
314910	Bags, rubberized fabric, manufacturing
424130	Shopping bags, paper and plastics, merchant wholesalers
314910	Bags, textile, made from purchased woven or knitted materials
316990	Handbags, all materials (except precious metal), manufacturing

General

Quantity: 800
Unit of Measure: EACH
Title: Cotton Sheeting Natural Economy Tote
Description: See HIePro.specs attachment.

Attachments

15

Polypropylene Reusable Grocery Bag - Full Color - Yellow

500

EACH

326111, 541890, 326111, 326111, 424130

Code Table

Commodity Code	Description
326111	Bags, plastics film, single wall or multiwall, manufacturing
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
326111	Grocery bags, plastics film, single wall or multiwall, manufacturing
326111	Merchandise bags, plastics film, single wall or multiwall, manufacturing
424130	Shopping bags, paper and plastics, merchant wholesalers

General

Quantity: 500
Unit of Measure: EACH
Title: Polypropylene Reusable Grocery Bag - Full Color - Yellow
Description: See HIePro.specs attachment.

Attachments

16

Polypropylene Reusable Grocery Bag - Full Color - Tan

500

EACH

326111, 541890, 326111, 326111, 424130

Code Table

Commodity Code	Description
326111	Bags, plastics film, single wall or multiwall, manufacturing
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
326111	Grocery bags, plastics film, single wall or multiwall, manufacturing
326111	Merchandise bags, plastics film, single wall or multiwall, manufacturing
424130	Shopping bags, paper and plastics, merchant wholesalers

General

Quantity: 500
Unit of Measure: EACH
Title: Polypropylene Reusable Grocery Bag - Full Color - Tan
Description: See HIePro.specs attachment.

Attachments

17

Laser Edge Closed-Back Table Throw - 8'

50

EACH

541850, 541850, 314120, 313210, 541890, 541850

Code Table

Commodity Code	Description
541850	Indoor display advertising services
541850	Outdoor display advertising services
314120	Tablecloths (except paper) made from purchased materials
313210	Tablecloths made in broadwoven fabric mills
541890	Welcoming services (i.e., advertising services)
541850	Advertising services, indoor or outdoor display

General

Quantity: 50
Unit of Measure: EACH
Title: Laser Edge Closed-Back Table Throw - 8'
Description: See HIePro.specs attachment.

Attachments

18

Outback Hat - Embroidered

300

EACH

315990, 315210, 315990, 315210, 315990, 315990, 424350, 424350, 315120

Code Table

Commodity Code	Description
315990	Hats (except fur, knitting mill products, leather) cut and sewn from purchased fabric (except apparel contractors)
315210	Hats (e.g., cloth, fur, fur-felt, leather, straw, wool-felt) cut and sew apparel contractors
315990	Hats, cloth, cut and sewn from purchased fabric (except apparel contractors)
315210	Hats, trimmed, cut and sew apparel contractors
315990	Hats, fur-felt, straw, and wool-felt, cut and sewn from purchased fabric (except apparel contractors)
315990	Hats, trimmed, cut and sewn from purchased fabric (except apparel contractors)
424350	Hats and caps, men's and boys', merchant wholesalers
424350	Hats and caps, women's, girls', and infants', merchant wholesalers
315120	Hats made in apparel knitting mills

General

Quantity: 300
Unit of Measure: EACH
Title: Outback Hat - Embroidered
Description: See HIePro.specs attachment.

Attachments

Q23003062 Promotional Items for the Department of Health

Instructions

HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.