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Q23002743 EXECUTIVE SEARCH SERVICES FOR CHIEF EXECUTIVE OFFICER

General Information
Solicitation Number
Q23002743version:    01
Status
Awarded
Department
Office of Hawaiian Affairs
Division
Office of Hawaiian Affairs
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
05/16/2023
Amendment Date
05/22/2023
Amendment Reason
The Addendum No. 1 is to notify all Offerors of the answers to questions for RFQ No. BOT 2023-018.
Offer Due Date & Time
05/25/2023 02:00 PM
Description
Notice is hereby given that the Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting quotes from qualified executive search firms and consultants to conduct an executive recruitment campaign for the position of the OHA’s Administrator, functioning as the Chief Executive Officer (hereinafter “CEO”).

See the RFQ No. BOT 2023-018 and attachments for more information.
Contact Person
Martin, Geena
Email
geenac@oha.org
Phone
808-582-0502
General Comments
Procurement Officer
Christopher Stanley
Attachments
RFQ BOT 2023_18.pdf
Attachment 1 _ CEO Job Description.pdf
Attachment 2 _ OHA GENERAL TERMS CONDITIONS.pdf
Addendum 1.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Martin, Geena.

Q23002743 EXECUTIVE SEARCH SERVICES FOR CHIEF EXECUTIVE OFFICER

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
EXECUTIVE SEARCH SERVICES FOR CHIEF EXECUTIVE OFFICER
1
JOB
561110, 561312, 561312, 561312, 561312, 561312 

Code Table
Commodity Code Description
561110 Executive management services
561312 Executive placement consulting services
561312 Executive placement services
561312 Executive search consulting services
561312 Executive search services
561312 Senior executive search services
General
Quantity
1
Unit of Measure
JOB
Title
EXECUTIVE SEARCH SERVICES FOR CHIEF EXECUTIVE OFFICER
Description
The quote shall be based on fixed placement fees that are based on the percentage of the employee’s annual compensation as agreed upon employment. For contract award purposes, the price quotation based on the percentage of annual compensation will be evaluated using the estimated annual compensation of $170,000. Each Offeror shall have and provide evidence of a minimum of ten (10) years’ experience in conducting recruitment for executive management staff. See the RFQ No. BOT 2023-018 and attachments for more information.
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Martin, Geena.

Q23002743 EXECUTIVE SEARCH SERVICES FOR CHIEF EXECUTIVE OFFICER

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.