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B23002690 60-Ton Baltimore AC upgrade - McCully Library

General Information
Solicitation Number
B23002690version:    01
Status
Awarded
Department
Hawaii State Public Library System
Division
Hawaii State Public Library System
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/12/2023
Amendment Date
06/05/2023
Amendment Reason
To post responses to questions and add a pdf of the as-built drawings for the upgrade. See added new files: Answers to Questions_McCully Library and McCully Library As Build.pdf files for reference.
Offer Due Date & Time
06/09/2023 02:00 PM
Description
To upgrade the 60-Ton Baltimore Air outdoor AC unit located at the McCully Public Library as per attached Specifications, Special Provision and General Conditions.
Contact Person
Mejes, Sonia
Email
sonia.mejes@librarieshawaii.org
Phone
808-586-3697
General Comments
Procurement Officer
Mallory Fujitani
Attachments
Specifications_AC unit for McCully Library.pdf
Special Provision_McCully.pdf
Offer Form A_McCully.pdf
Offer Form B_McCully.xls
Qualification Form_McCully.pdf
Wage Certificate_McCully.docx
Exhibit A_Bid Security Form.doc
Answers to Questions_McCully Library.pdf
McCully Library_As Built.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mejes, Sonia.

B23002690 60-Ton Baltimore AC upgrade - McCully Library

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
60-Ton Baltimore AC upgrade - McCully Library
1
JOB
238220, 238220, 238220, 238220 

Code Table
Commodity Code Description
238220 Air-conditioning system (except window) installation
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 Central air-conditioning equipment installation
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
60-Ton Baltimore AC upgrade - McCully Library
Description
To upgrade the 60-Ton Baltimore Air outdoor AC unit located at the McCully Public Library as per attached Specifications, Special Provision and General Conditions.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mejes, Sonia.

B23002690 60-Ton Baltimore AC upgrade - McCully Library

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.