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B23002264 Infant & Toddler Developmental Evaluation Tool Purchase/Shipment

General Information
Solicitation Number
B23002264
Status
Awarded
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
04/14/2023
Offer Due Date & Time
04/28/2023 04:30 PM
Description
The Hawaii Department of Health, Early Intervention Section (EIS) serves children birth (0) to three (3) years of age with special needs and requires an evaluation tool, including test kit and platform that measures mastery of developmental milestones in five (5) developmental areas (motor, cognition, communication, social-emotional, and adaptive) that is used to determine eligibility in the developmental delay category in Hawaii.

This developmental evaluation tool and platform should provide the standard scores needed to determine a child’s eligibility based on Hawaii’s Developmental Delay category. The evaluation tool should include test items administered directly to the child and interview to complete the evaluation. This evaluation tool and platform must provide scores in each developmental domain and sub-domain(s) to provide a more in-depth picture of the child’s skills and abilities. This evaluation platform must allow the program to enter the child’s raw scores to obtain standard scores, maintaining the history of the child’s evaluations and results for future analysis.

This evaluation tool must allow the evaluator(s) to administer the tool onsite (through a mobile data solution) with the family through a device (e.g. iPad, tablet) and the mobile data solution must have the capability to upload the data to the platform when the staff return to the office. To include an option to add a hard copy protocol. This evaluation tool and platform must produce the standardized scores needed to determine a child’s eligibility. This evaluation platform should enable child information and test results to be transferred from one EI program to another should a family/child move to a new geographic location/service areas. The evaluation platform should also provide supplemental resources for providers and developmental tips to share with families.
Contact Person
Tholen, Ian
Email
ian.tholen@doh.hawaii.gov
Phone
808-733-9062
General Comments
Procurement Officer
William "Lane" Aakhus
Attachments
HIePRO Invitation For Bids EI Test Kits Platform 04.14.2023.docx
HIePRO Competitive Bid_Document EI Test Kits Platform 04.14.2023.docx
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

B23002264 Infant & Toddler Developmental Evaluation Tool Purchase/Shipment

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Purchase of developmental evaluation kit platform licenses
58
JOB
518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
General
Quantity
58
Unit of Measure
JOB
Title
Purchase of developmental evaluation kit platform licenses
Description
Purchase of infant and toddler standard developmental evaluation tool test kit platform licenses. Contract Year 1-5:
58, each year.
Attachments

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2
Purchase of developmental evaluation tool test kits
59
CASE
518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
General
Quantity
59
Unit of Measure
CASE
Title
Purchase of developmental evaluation tool test kits
Description
Purchase of infant and toddler standard developmental evaluation tool test kits. Contract Year 1 Only: 59.
Attachments

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3
Developmental evaluation Electronic Record Forms (ERF) packages
70
CASE
518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
General
Quantity
70
Unit of Measure
CASE
Title
Developmental evaluation Electronic Record Forms (ERF) packages
Description
Infant and toddler developmental evaluation Electronic Record Forms (ERF) packages (1 Package = 25 Packets). Contract Year 1:
Up to 70 ERF Packages Contract Year 2-5: Up to 12 ERF Packages, each year.
Attachments

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4
Developmental evaluation paper protocol packages
67
CASE
518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
General
Quantity
67
Unit of Measure
CASE
Title
Developmental evaluation paper protocol packages
Description
Infant and toddler developmental evaluation paper protocol packages (1 Package = 25 Packets). Contract Year 1: Up to 67 Paper Protocol Packages Contract Year 2-5: Up to 12 Paper Protocol Packages, each year.
Attachments

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5
Drop shipment of evaluation test kits and paper protocols
59
CASE
518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
General
Quantity
59
Unit of Measure
CASE
Title
Drop shipment of evaluation test kits and paper protocols
Description
Drop shipment of infant and toddler developmental evaluation test kits and paper protocol packages to EI Program addresses. Contract Year 1:
Drop shipment to 17 EI Program addresses (59 BDI Kits & 67 Paper Protocol Packages). Contract Year 2-5: Drop shipment to 3 ECSP EI Program addresses (12 Paper Protocol Packages).
Attachments

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6
Developmental evaluation tool training academy licenses
49
JOB
518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
General
Quantity
49
Unit of Measure
JOB
Title
Developmental evaluation tool training academy licenses
Description
Infant and toddler developmental evaluation tool training academy licenses. Contract Year 1: Up to 49 training academy licenses.
Attachments

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7
Virtual developmental evaluation tool implementation training
2
JOB
518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
General
Quantity
2
Unit of Measure
JOB
Title
Virtual developmental evaluation tool implementation training
Description
Virtual infant and toddler developmental evaluation tool implementation training (1-Day, 8 Hours, per training). Contract Year 1 only: Up to 2 virtual trainings.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

B23002264 Infant & Toddler Developmental Evaluation Tool Purchase/Shipment

Instructions
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • PLEASE ATTACH COMPETITIVE BID (MS WORD) DOCUMENT IN SUPPORT OF BID/OFFER.
  • PLEASE REFERENCE ATTACHED INVITATION FOR BIDS (IFB) DOCUMENT FOR ANY AND ALL INSTRUCTIONS/GUIDANCE.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.