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Q23002214 Phase 2 PFAS Testing Baseline Study

General Information
Solicitation Number
Q23002214version:    02
Status
Awarded
Department
Health
Division
Environmental Management Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
04/12/2023
Amendment Date
04/20/2023
Amendment Reason
Extend time (to 4/28/2023 and to clarify Allowance item. Allowance item is treated as a Force Account in the amount of 10K. All bidders must include exactly $10,000 in their bid for line item 5. All line items must have a bid offer. Any partial or incomplete bid will be rejected.
Offer Due Date & Time
04/28/2023 02:00 PM
Description
Provide laboratory testing and reporting for 29 PFAS compounds for a monitoring program conducted by the State of Hawaii Department of Health Safe Drinking Water Branch. Additional technical information is provided in the project specifications attached to this solicitation.
Contact Person
Lopez, Gaudencio
Email
gaudencio.lopez@doh.hawaii.gov
Phone
808-586-4258
General Comments
Procurement Officer
Nancy Bartter
Attachments
Scope of Work-PFAS ANALYSES__SCOPE OF WORK_PH2.docx


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lopez, Gaudencio.

Q23002214 Phase 2 PFAS Testing Baseline Study

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
EPA Test Method 533
80
EACH
541380 

Code Table
Commodity Code Description
541380 Environmental testing laboratories or services
General
Quantity
80
Unit of Measure
EACH
Title
EPA Test Method 533
Description
EPA Test Method with reporting Limit at 2 ppt. Award will be made on the total sum cost of all items (1-5). Bids that fail to include a value for all line items will automatically rejected.
Attachments

Print

2
Extract and store Field Blank for 533 Test Method
80
EACH
541380 

Code Table
Commodity Code Description
541380 Environmental testing laboratories or services
General
Quantity
80
Unit of Measure
EACH
Title
Extract and store Field Blank for 533 Test Method
Description
Upon Customer's request, Test extracted sample per EPA Test Method 533 with reporting Limit at 2 ppt. Award will be made on the total sum cost of all items (1-5). Bids that fail to include a value for all line items will automatically rejected.
Attachments

Print

3
EPA Method 537.1
80
EACH
541380 

Code Table
Commodity Code Description
541380 Environmental testing laboratories or services
General
Quantity
80
Unit of Measure
EACH
Title
EPA Method 537.1
Description
EPA Test Method with reporting Limit at 2 ppt. Award will be made on the total sum cost of all items (1-5). Bids that fail to include a value for all line items will automatically rejected.
Attachments

Print

4
Extract and Store Field Blank for 537.1 Test Method
80
EACH
541380 

Code Table
Commodity Code Description
541380 Environmental testing laboratories or services
General
Quantity
80
Unit of Measure
EACH
Title
Extract and Store Field Blank for 537.1 Test Method
Description
Upon Customer's request, Test extracted sample per EPA Test Method 537.1 with reporting Limit at 2 ppt . Award will be made on the total sum cost of all items (1-5). Bids that fail to include a value for all line items will automatically rejected.
Attachments

Print

5
Allowance Testing (10K) Force Account
1
JOB
541380 

Code Table
Commodity Code Description
541380 Environmental testing laboratories or services
General
Quantity
1
Unit of Measure
JOB
Estimated Price per Unit
$10,000.00
Estimated Total Price
$10,000.00
Title
Allowance Testing (10K) Force Account
Description
Follow up field blank and/or additional sample testing (both methods) pending available funds and as directed by the State. Vendor is to include $10,000 with their offer. This item is to be treated as a Force Account. Exclusion of the $10,000 or inclusion of a dollar value in excess or less than the stated Force account amount of $10,000 will result in a rejected bid. Award will be made on the total sum cost of all items (1-5). Bids that fail to include a value for all line items will automatically rejected.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lopez, Gaudencio.

Q23002214 Phase 2 PFAS Testing Baseline Study

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • Additional Instruction: Additional Instructions: To be eligible to bid, the contractor shall posses the following: • Laboratory must be approved by EPA to support PFAS Analyses under UCMR5 • No Lithium testing will be performed • Approximately 60 PFAS sample tests per each EPA Methods 533 and 537.1 including 8 field and trip blanks THE BIDDER IS ADVISED THAT THE HIePRO OFFER SHALL INCLUDE ALLOWANCE ITEM IN THE FINAL TOTAL OFFER. Upon completion of the work, the contractor shall submit the requested information on the notice of completion letter for project payment and closeout.
  • Additional Instruction: Additional Instructions: To be eligible to bid, the contractor shall posses the following: • Laboratory must be approved by EPA to support PFAS Analyses under UCMR5 • No Lithium testing will be performed • Approximately 60 PFAS sample tests per each EPA Methods 533 and 537.1 including 8 field and trip blanks THE BIDDER IS ADVISED THAT THE HIePRO OFFER SHALL INCLUDE ALLOWANCE ITEM IN THE FINAL TOTAL OFFER. Upon completion of the work, the contractor shall submit the requested information on the notice of completion letter for project payment and closeout.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.