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P23002130 Capitol Exterior Projection

General Information
Solicitation Number
P23002130
Status
Closed
Department
Accounting and General Services
Division
State Foundation on Culture and the Arts
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
04/06/2023
Offer Due Date & Time
04/10/2023 02:00 PM
Description
Project one short looping video (no audio) twenty seconds long, continuously projected on by projectors simultaneously. Videos to combine images and text.

Goal: to raise awareness of the value of culture and the arts in our community

Provide all necessary equipment and power to support projection on plywood construction barrier in
three locations for three nights at the Hawai‘i State Capitol

Scope:
Contractor provide projection on two sections of the existing construction barriers. (Barco HDX‐W20 or approved equal at 20,000 Lumens.
Contractor provide power by portable generator for projection.
Contractor to provide Proof of insurance
Contractor to provide security and personnel on-site during projections.
Contractor to remove all equipment each evening.
Contractor to secure and pay their own parking, DPT. Of Health or Capitol via DAGS Parking Control. NO PARKING ON CAPITOL LAWN OR SIDEWALK.

Location: Hawai‘i State Capitol Lawn, Beretania Street and Punchbowl streets
Scale: Wall for projection is approx.. 10’high x 48’ wide. Final scale to be determined based on lensing and wall. 16:9 or 3:1
Coordinate video projection scale with JN Productions.

Date and Time:
April 12, 2023 beginning at dusk for three (3) hours
April 13, 2023 beginning at dusk for three (3) hours
April 14, 2023 beginning at dusk for three (3) hours

Content to be provided by SFCA via virtual download
Contractor to test projection prior to April 12 for last-minute edits necessary by JN Productions.
Contact Person
Skees, Alexandra
Email
alexandra.skees@hawaii.gov
Phone
808-586-9955
General Comments
Procurement Officer
Karen Ewald
Attachments
103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Skees, Alexandra.

P23002130 Capitol Exterior Projection

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Capitol Exterior Video Projection
1
JOB
333310, 423410 

Code Table
Commodity Code Description
333310 Projection equipment (e.g., motion picture, slide), photographic, manufacturing
423410 Projection equipment (e.g., motion picture, slide), photographic, merchant wholesalers
General
Quantity
1
Unit of Measure
JOB
Title
Capitol Exterior Video Projection
Description
Project one short looping video (no audio) twenty seconds long, continuously projected on by projectors simultaneously. Videos to combine images and text.

Goal: to raise awareness of the value of culture and the arts in our community

Provide all necessary equipment and power to support projection on plywood construction barrier in
three locations for three nights at the Hawai‘i State Capitol

Scope:
Contractor provide projection on two sections of the existing construction barriers. (Barco HDX‐W20 or approved equal at 20,000 Lumens.
Contractor provide power by portable generator for projection.
Contractor to provide Proof of insurance
Contractor to provide security and personnel on-site during projections.
Contractor to remove all equipment each evening.
Contractor to secure and pay their own parking, DPT. Of Health or Capitol via DAGS Parking Control. NO PARKING ON CAPITOL LAWN OR SIDEWALK.

Location: Hawai‘i State Capitol Lawn, Beretania Street and Punchbowl streets
Scale: Wall for projection is approx.. 10’high x 48’ wide. Final scale to be determined based on lensing and wall. 16:9 or 3:1
Coordinate video projection scale with JN Productions.

Date and Time:
April 12, 2023 beginning at dusk for three (3) hours
April 13, 2023 beginning at dusk for three (3) hours
April 14, 2023 beginning at dusk for three (3) hours

Content to be provided by SFCA via virtual download
Contractor to test projection prior to April 12 for last-minute edits necessary by JN Productions.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Skees, Alexandra.

P23002130 Capitol Exterior Projection

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.