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Q23002061 KURE ATOLL MEDICAL DIRECTION SERVICES

General Information
Solicitation Number
Q23002061version:    01
Status
Awarded
Department
Land & Natural Resources
Division
Forestry and Wildlife
Islands (where the work/delivery is to be performed)
Oahu
Category
Health and Human Services
Release Date
03/31/2023
Amendment Date
04/05/2023
Amendment Reason
extend offer due date.
Offer Due Date & Time
04/12/2023 02:00 PM
Description
KURE ATOLL MEDICAL DIRECTION SERVICES

DLNR/DOFAW is the operator of a research station located on Kure Atoll located
approximately 1,200 miles Northwest of Oahu. DLNR/DOFAW has full-time, rotating staff stationed on Kure and hosts researchers and volunteers at various times. The remoteness of Kure Atoll and lack of immediate access to medical care has caused DLNR/DOFAW to seek remote medical consulting services to provide medical assistance for DLNR/DOFAW staff and visitors to Kure Atoll.

Specifications Summary:

(a) Provide licensed physicians available 24 hours per day, 7 days per week 365 days a year to provide telemedical consultation to DLNR/DOFAW staff and visitors located on Kure Atoll. Service shall ensure prompt response to calls, texts, and video communication.

(b) In coordination with DLNR/DOFAW provide advice and recommendations.
Review medical resources, including but not limited to pharmaceuticals (prescription and over-the-counter), equipment, and other medical supplies, and assist DLNR/DOFAW in procuring the pharmaceuticals and supplies necessary to sustain appropriate care for personnel on Kure Atoll.

(c) Consult as requested on, operations and equipment related to providing medical
assistance on Kure Atoll volunteer scope of practice and generally advise DLNR/DOFAW in on-island medical protocols.

(d) Coordinate six (6) month inventories of all pharmaceuticals and supplies and
assist DLNR/DOFAW with restocking all necessary items.

(e) Provide a qualified physician designated to serve as the primary medical director to manage the services provided for the term of this contract.

(f) Provide continued support via telecommunication for care required at Kure Atoll pending evacuation. The first contact would be a text using an InReach Garmin device. Then an email would be sent to doctors with details of the case. If immediate assistance is required staff will attempt to call doctors using the Iridium phone.

(g) Arrange Medical Evacuations in coordination with DLNR/DOFAW, including facilitating specialty services and referrals to medical facilities in Hawaii.

(h) Maintain Emergency Board Certification and medical licenses in Hawaii,
and consult specialty physicians when appropriate.

Contact Person
Misaki, Jason
Email
jason.c.misaki@hawaii.gov
Phone
808-295-5896
General Comments
Procurement Officer
David G. Smith
Attachments
103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Misaki, Jason.

Q23002061 KURE ATOLL MEDICAL DIRECTION SERVICES

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
KURE ATOLL MEDICAL DIRECTION SERVICES
1
YEAR
621111 

Code Table
Commodity Code Description
621111 Medical doctors' (MDs, except mental health) offices (e.g., centers, clinics)
General
Quantity
1
Unit of Measure
YEAR
Title
KURE ATOLL MEDICAL DIRECTION SERVICES
Description
KURE ATOLL MEDICAL DIRECTION SERVICES

DLNR/DOFAW is the operator of a research station located on Kure Atoll located
approximately 1,200 miles Northwest of Oahu. DLNR/DOFAW has full-time, rotating staff stationed on Kure and hosts researchers and volunteers at various times. The remoteness of Kure Atoll and lack of immediate access to medical care has caused DLNR/DOFAW to seek remote medical consulting services to provide medical assistance for DLNR/DOFAW staff and visitors to Kure Atoll.

Specifications Summary:

(a) Provide licensed physicians available 24 hours per day, 7 days per week 365 days a year to provide telemedical consultation to DLNR/DOFAW staff and visitors located on Kure Atoll. Service shall ensure prompt response to calls, texts, and video communication.

(b) In coordination with DLNR/DOFAW provide advice and recommendations.
Review medical resources, including but not limited to pharmaceuticals (prescription and over-the-counter), equipment, and other medical supplies, and assist DLNR/DOFAW in procuring the pharmaceuticals and supplies necessary to sustain appropriate care for personnel on Kure Atoll.

(c) Consult as requested on, operations and equipment related to providing medical
assistance on Kure Atoll volunteer scope of practice and generally advise DLNR/DOFAW in on-island medical protocols.

(d) Coordinate six (6) month inventories of all pharmaceuticals and supplies and
assist DLNR/DOFAW with restocking all necessary items.

(e) Provide a qualified physician designated to serve as the primary medical director to manage the services provided for the term of this contract.

(f) Provide continued support via telecommunication for care required at Kure Atoll pending evacuation. The first contact would be a text using an InReach Garmin device. Then an email would be sent to doctors with details of the case. If immediate assistance is required staff will attempt to call doctors using the Iridium phone.

(g) Arrange Medical Evacuations in coordination with DLNR/DOFAW, including facilitating specialty services and referrals to medical facilities in Hawaii.

(h) Maintain Emergency Board Certification and medical licenses in Hawaii,
and consult specialty physicians when appropriate.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Misaki, Jason.

Q23002061 KURE ATOLL MEDICAL DIRECTION SERVICES

Instructions
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.