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B23001981 Pest Control Statewide CPS-Food Service

General Information
Solicitation Number
B23001981
Status
Awarded
Department
Corrections and Rehabilitation
Division
Corrections Program Services
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
03/22/2023
Offer Due Date & Time
03/31/2023 02:00 PM
Description
This is a One-Lot solicitation for a comprehensive Pest, Rodent, and Fly Control program for the Department of Public Safety, Food Service Units - Statewide. All Responsible, responsive vendors must have service-agents/technicians available on all islands for immediate response. Responsible responding vendors shall submit a total "LOT" cost for the Scope of Services based on the attached description (PEST CONTROL SCOPE OF WORK 2023 TO 2026 12423). Responsible, responsive vendors shall submit individual quotations for each Food Service Unit listed on the attached spreadsheet (PEST CONTROL SCOPE OF WORK 2023 TO 2026 12423). The Lot total will consist of the sum of all Food Service Units statewide for a 12-month period, beginning on the Contract start date. This contract may be extended for (2) additional twelve-month periods. The Lot Total shall include all site-visits, services, exclusionary work, anticipated equipment needed, traps, glue-boards, etc., plus all applicable fees and taxes. The spreadsheet with the Total Lot response shall be "Attached" to the solicitation submission.

THE AWARD IS SUBMITTED FOR FSU STATEWIDE.

TERM OF CONTRACT
Each contract shall be for a period of commencing on the Notice to Proceed date APRIL 3, 2023 and ending APRIL 2, 2024. Unless terminated, this contract may be extended for two (2) additional twelve-month periods.

Initial contract period: 04/03/2023 TO 04/02/2024 AND INCLUDING BUT NOT LIMITED TO,
ALL OUTSTANDING INVOICES FROM JANUARY 1, 2023 TO APRIL 2, 2023
THERE WERE SOME TECHNICAL DIFFICULTIES WHICH CAUSED THESE OUTSTANDING INVOICES.

1st extension period: 04/03/2024 to 04/02/2025
2nd extension period: 04/03/2025 to 04/02/2026

TO ALL VENDORS WHO NEED TO CONDUCT SITE-VISITS. VENDOR WILL BE ALLOWED 5 WORKING DAYS FROM THE DATE OF THIS SOLICITATION TO HAVE TECHNICIANS PROVIDE PERSONAL INFORMATION AS REQUIRED FOR CLEARANCE AND VENDOR NEEDS TO COORDINATE SITE VISIT WITH FOOD SERVICE MANAGER. ALL VENDORS WILL NEED TO DOWNLOAD THE BACKGROUND CHECK FORM 2023 AND EMAIL THE FORM BACK TO THIS EMAIL ADDRESS: lucy.k.mendoza@hawaii.gov.
Contact Person
Manago, Audrey
Email
audrey.h.manago@hawaii.gov
Phone
808-587-2552
General Comments
THE AWARD IS SUBMITTED FOR FSU STATEWIDE.

TERM OF CONTRACT
Each contract shall be for a period of commencing on the Notice to Proceed date APRIL 3, 2023 and ending APRIL 2, 2024. Unless terminated, this contract may be extended for two (2) additional twelve-month periods.

Initial contract period: 04/03/2023 TO 04/02/2024 AND INCLUDING BUT NOT LIMITED TO,
ALL OUTSTANDING INVOICES FROM JANUARY 1, 2023 TO APRIL 2, 2023
THERE WERE SOME TECHNICAL DIFFICULTIES WHICH CAUSED THESE OUTSTANDING INVOICES.

1st extension period: 04/03/2024 to 04/02/2025
2nd extension period: 04/03/2025 to 04/02/2026

TO ALL VENDORS WHO NEED TO CONDUCT SITE-VISITS. VENDOR WILL BE ALLOWED 5 WORKING DAYS FROM THE DATE OF THIS SOLICITATION TO HAVE TECHNICIANS PROVIDE PERSONAL INFORMATION AS REQUIRED FOR CLEARANCE AND VENDOR NEEDS TO COORDINATE SITE VISIT WITH FOOD SERVICE MANAGER. ALL VENDORS WILL NEED TO DOWNLOAD THE BACKGROUND CHECK FORM 2023 AND EMAIL THE FORM BACK TO THIS EMAIL ADDRESS: lucy.k.mendoza@hawaii.gov.





TO ALL VENDORS WHO NEED TO CONDUCT SITE-VISITS. VENDOR WILL BE ALLOWED 5 WORKING DAYS FROM THE DATE OF THIS SOLICITATION TO HAVE TECHNICIANS PROVIDE PERSONAL INFORMATION AS REQUIRED FOR CLEARANCE AND VENDOR NEEDS TO COORDINATE SITE VISIT WITH FOOD SERVICE MANAGER. ALL VENDORS WILL NEED TO DOWNLOAD THE BACKGROUND CHECK FORM 2023 AND EMAIL THE FORM BACK TO THIS EMAIL ADDRESS: lucy.k.mendoza@hawaii.gov.
Procurement Officer
Marc Yamamoto
Attachments
Pest Control Quote Statewide 2023 to 2026 3222023.xlsx
PEST CONTROL SCOPE OF WORK 2023 TO 2026 3222023.docx
BACKGROUND CHECK FORM 2023 PEST.pdf
103D-1 General Conditions.pdf

Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Manago, Audrey.

B23001981 Pest Control Statewide CPS-Food Service

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Pest Control Statewide CPS- Food Service
1
LOT
561710 

Code Table
Commodity Code Description
561710 Pest control (except agricultural, forestry) services
General
Quantity
1
Unit of Measure
LOT
Title
Pest Control Statewide CPS- Food Service
Description
Comprehensive Pest Control Program to include but not limited to: Inspection, Treatment, Trapping, Monitoring, and Documenting services provided to the Food Service Units for the Department of Public Safety, Correctional Facilities, Statewide.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Manago, Audrey.

B23001981 Pest Control Statewide CPS-Food Service

Instructions
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • INSTRUCTIONS FOR QUESTIONS ABOUT THIS SOLICITATION: QUESTIONS ARE DUE BY 10/22/19 430 PM AND I WILL ANSWER ALL QUESTIONS BY 10/24/19.
  • TERMS OF CONTRACT : Each contract shall be for a period of commencing on the Notice to Proceed date APRIL 3, 2023 and ending APRIL 2, 2024. Unless terminated, this contract may be extended for two (2) additional twelve-month periods. Initial contract period: 04/03/2023 TO 04/02/2024 AND INCLUDING BUT NOT LIMITED TO, ALL OUTSTANDING INVOICES FROM JANUARY 1, 2023 TO APRIL 2, 2023 THERE WERE SOME TECHNICAL DIFFICULTIES WHICH CAUSED THESE OUTSTANDING INVOICES. 1st extension period: 04/03/2024 to 04/02/2025 2nd extension period: 04/03/2025 to 04/02/2026
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.