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Q23001948 Kauai District Carbon Dioxide Cylinders Refill FY24

General Information
Solicitation Number
Q23001948
Status
Awarded
Department
Land & Natural Resources
Division
Forestry and Wildlife
Islands (where the work/delivery is to be performed)
Kauai
Category
Goods and Services
Release Date
03/18/2023
Offer Due Date & Time
03/23/2023 02:00 PM
Description
The Department of Land and Natural Resources, Division of Forestry and Wildlife (DOFAW) seeks quotes for Carbon Dioxide Cylinders Refill on the Island of Kauai.
Please see Attachment A for detail scope of work.
Bid must be for the of cost per refilled cylinder and inclusive of all charges (e.g. hazmat, energy surcharge, GST, etc).
Vendors must be HCE compliant to qualify for selection.

Specifications Contact: lindsey.nietmann@hawaii.gov
Contact Person
Lau, Rick
Email
rick.k.lau@hawaii.gov
Phone
808-587-4179
General Comments
Please direct all specification questions by email to Specifications Contact.
HRS Chapter 103D – The Hawaii Public Procurement Code can be found at the following link:
http://spo.hawaii.gov/
Delivery Point is Administrative office. Please see Attachment B for detail Scope of Work and actual Service Location.
Please include all transportation costs and applicable Taxes in quotation.
Purchase is based on availability of funds or other internal factors.
Payment to be made with State of Hawaii Purchase Order (PO)
Procurement Officer
David G. Smith
Attachments
1. -Attachment A. Kauai District Carbon Dioxide Cylinders Refill.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lau, Rick.

Q23001948 Kauai District Carbon Dioxide Cylinders Refill FY24

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Kauai District Carbon Dioxide Cylinders Refill
600
EACH
424690, 325120 

Code Table
Commodity Code Description
424690 Industrial gases merchant wholesalers
325120 Carbon dioxide manufacturing
General
Quantity
600
Unit of Measure
EACH
Title
Kauai District Carbon Dioxide Cylinders Refill
Description
Please see Attachment A for detail Scope of Work and actual Service Location.
One Unit of Measure equals refilling one cylinder.
Offer shall be inclusive of all charges (e.g. hazmat, energy surcharge, GST, etc).
Estimated 600 units based on 25 cylinders refilled twice monthly for 12 months.
Please submit cost per unit in HIePRO system.

Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lau, Rick.

Q23001948 Kauai District Carbon Dioxide Cylinders Refill FY24

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.