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B23001833 Furnish and Deliver Audio Visual Equipment

General Information
Solicitation Number
B23001833version:    03
Status
Awarded
Department
University of Hawaii
Division
University of Hawaii
Islands (where the work/delivery is to be performed)
Hawaii
Category
Goods
Release Date
03/08/2023
Amendment Date
03/31/2023
Amendment Reason
The submitted request for substitutions shall be incorporated in accordance with Amendment No. 3
Offer Due Date & Time
04/10/2023 02:30 PM
Description
IFB No. 23-6527 to Furnish and Deliver Audio Visual Equipment for Ka Haka 'Ula O Ke'elikolani, Hale'olelo (Bldg. 355), University of Hawaii at Hilo, Hilo, Hawaii
Contact Person
Minato, Kurt
Email
minato@hawaii.edu
Phone
808-956-7977
General Comments
Include the completed Mandatory Bid Form (MBF) as part of the bid submittal and ensure that the prices entered are the same in HIePRO as what is listed on the MBF. Delivery of all audio visual equipment shall be made no later than Two Hundred Forty (240) consecutive calendar days from the date of the Notice to Proceed.
Procurement Officer
Karlee Hisashima
Attachments
IFB 236527 AV Equipment.pdf
IFB 236527 AV Equipment MBF.pdf
IFB 236527 Amendment No. 1.pdf
IFB 236527 Amendment No. 2.pdf
IFB 236527 Amendment No. 3.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Minato, Kurt.

B23001833 Furnish and Deliver Audio Visual Equipment

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
TOTAL AMOUNT OF GROUP A (ITEM NO. 1 - 41)
1
LOT
541512, 238210, 532490, 541330 

Code Table
Commodity Code Description
541512 Audio visual and IT (information technology) systems integration design services
238210 Audio visual equipment installation
532490 Audio visual equipment rental or leasing
541330 Audio visual system engineering design services
General
Quantity
1
Unit of Measure
LOT
Title
TOTAL AMOUNT OF GROUP A (ITEM NO. 1 - 41)
Description
Bidders shall bid on items in Group A to be considered for award. Prices shall be f.o.b. destination, including all labor and equipment costs, shipping, transportation and delivery charges to F.O.B. destination, insurance premiums, warranty costs, administrative support costs, expediting fees and all applicable fees and taxes.
Attachments

Print

2
TOTAL AMOUNT OF GROUP B (ITEM NO. 42 - 44)
1
LOT
541512, 238210, 532490, 541330 

Code Table
Commodity Code Description
541512 Audio visual and IT (information technology) systems integration design services
238210 Audio visual equipment installation
532490 Audio visual equipment rental or leasing
541330 Audio visual system engineering design services
General
Quantity
1
Unit of Measure
LOT
Title
TOTAL AMOUNT OF GROUP B (ITEM NO. 42 - 44)
Description
Bidders shall bid on all items in Group B to be considered for award. Prices shall be f.o.b. destination, including all labor and equipment costs, shipping, transportation and delivery charges to F.O.B. destination, insurance premiums, warranty costs, administrative support costs, expediting fees and all applicable fees and taxes.
Attachments

Print

3
TOTAL AMOUNT OF GROUP C (ITEM NO. 45)
1
LOT
541512, 238210, 532490, 541330 

Code Table
Commodity Code Description
541512 Audio visual and IT (information technology) systems integration design services
238210 Audio visual equipment installation
532490 Audio visual equipment rental or leasing
541330 Audio visual system engineering design services
General
Quantity
1
Unit of Measure
LOT
Title
TOTAL AMOUNT OF GROUP C (ITEM NO. 45)
Description
Bidders shall bid on all items in Group C to be considered for award. Prices shall be f.o.b. destination, including all labor and equipment costs, shipping, transportation and delivery charges to F.O.B. destination, insurance premiums, warranty costs, administrative support costs, expediting fees and all applicable fees and taxes.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Minato, Kurt.

B23001833 Furnish and Deliver Audio Visual Equipment

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • Order of Precedence: All requirements, including terms and conditions, contained in the solicitation shall apply and in the event of any conflicting language, the solicitation language shall hold precedence.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • University of Hawaii General Provisions: All solicitations and awards shall be conducted in accordance with the terms and conditions specified in each specific solicitation and the University of Hawaii General Provisions dated September 2013 incorporated by reference. http://hawaii.edu/oprpm/docs/GP0913.pdf
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.