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B23001813 Fresh Dairy and Juice

General Information
Solicitation Number
B23001813version:    01
Status
Awarded
Department
Health
Division
Hawaii State Hospital
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
03/06/2023
Amendment Date
03/15/2023
Amendment Reason
To revise Section 1.2 Delivery. (See Attachment: Invitation for Bids amended on 3/15/2023)
Offer Due Date & Time
03/20/2023 02:00 PM
Description
Furnish and deliver fresh chilled dairy and juice products for patient meal preparation at the Hawaii State Hospital pursuant to HRS chapter 103D and in accordance with the terms and conditions set forth in this IFB, and General Conditions and Attachments attached herein and made a part of this IFB.
Contact Person
Uch, Utey
Email
utey.uch2@doh.hawaii.gov
Phone
808-236-8257
General Comments
Procurement Officer
UTEY UCH
Attachments
Invitation for Bids-IFB HSH 23 03.pdf
Attachment A-Offer Form OF 1.pdf
Attachment B-Products and Specifications.xls
Attachment C-Offeror Qualification Form.pdf
Attachment D-Wage Certificate.pdf
Attachment E-Form W9.pdf
Invitation for Bids-IFB HSH 23 03 Amended 3.15.23.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Uch, Utey.

B23001813 Fresh Dairy and Juice

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Fresh Dairy and Juice
1
LOT
311421, 311421, 424430 

Code Table
Commodity Code Description
311421 Fruit juices, fresh, manufacturing
311421 Juices, fruit or vegetable, fresh, manufacturing
424430 Dairy products (except canned, dried) merchant wholesalers
General
Quantity
1
Unit of Measure
LOT
Title
Fresh Dairy and Juice
Description
Furnish and deliver fresh chilled dairy and juice products for patient meal preparation at the Hawaii State Hospital
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Uch, Utey.

B23001813 Fresh Dairy and Juice

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.