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Q23001783 WIC Quality Assurance for Hawaii Neighbor Islands

General Information
Solicitation Number
Q23001783
Status
Awarded
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Maui, Molokai, Lanai, Hawaii, Kauai
Category
Goods and Services
Release Date
03/03/2023
Offer Due Date & Time
03/13/2023 02:00 PM
Description
Hawaii State Department of Health, Women, Infants and Children Services Branch is seeking a qualified vendor to conduct Quality Assurance monitoring for the WIC Program Support Section. This award includes program monitoring to assure compliance to the State Plan and USDA requirements.

Please see attached Scope for details.

Please include all fees/expenses/taxes in bid proposal.

All virtual QA observations shall be completed no later than August 9, 2023.

Payments will be made upon completion and submission of QA Monitoring report.

Option to extend an additional three (3) months.

Contact Person
Mimura, Lorie
Email
lorie.mimura@doh.hawaii.gov
Phone
808-586-4774
General Comments
Procurement Officer
Paul M. Uchima
Attachments
2023 SCOPE NI.pdf
WIC Form MA_Form_1000.pdf
WIC Form MA_Form_1001_Case_Record_Review.pdf
WIC Form MA_Form_1003_WIC_Site_Review_Checklist.pdf
HiePRO Attachment_NI.xlsx
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mimura, Lorie.

Q23001783 WIC Quality Assurance for Hawaii Neighbor Islands

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Hawaii Island Community Health Center
1
JOB
611430 

Code Table
Commodity Code Description
611430 Quality assurance training
General
Quantity
1
Unit of Measure
JOB
Title
Hawaii Island Community Health Center
Description
Schedule and complete virtual QA observations & monitoring by August 9, 2023.
Attachments

Print

2
Hilo WIC Clinic
1
JOB
611430 

Code Table
Commodity Code Description
611430 Quality assurance training
General
Quantity
1
Unit of Measure
JOB
Title
Hilo WIC Clinic
Description
Schedule and complete virtual QA observations & monitoring by August 9, 2023.
Attachments

Print

3
Kauai WIC Clinic and Hanapepe satellite
1
JOB
611430 

Code Table
Commodity Code Description
611430 Quality assurance training
General
Quantity
1
Unit of Measure
JOB
Title
Kauai WIC Clinic and Hanapepe satellite
Description
Schedule and complete virtual QA observations & monitoring by August 9, 2023.
Attachments

Print

4
Kona WIC Clinic
1
JOB
611430 

Code Table
Commodity Code Description
611430 Quality assurance training
General
Quantity
1
Unit of Measure
JOB
Title
Kona WIC Clinic
Description
Schedule and complete virtual QA observations & monitoring by August 9, 2023.
Attachments

Print

5
Lanai WIC Clinic
1
JOB
611430 

Code Table
Commodity Code Description
611430 Quality assurance training
General
Quantity
1
Unit of Measure
JOB
Title
Lanai WIC Clinic
Description
Schedule and complete virtual QA observations & monitoring by August 9, 2023.
Attachments

Print

6
Maui WIC Clinic
1
JOB
611430 

Code Table
Commodity Code Description
611430 Quality assurance training
General
Quantity
1
Unit of Measure
JOB
Title
Maui WIC Clinic
Description
Schedule and complete virtual QA observations & monitoring by August 9, 2023.
Attachments

Print

7
Molokai WIC Clinic
1
JOB
611430 

Code Table
Commodity Code Description
611430 Quality assurance training
General
Quantity
1
Unit of Measure
JOB
Title
Molokai WIC Clinic
Description
Schedule and complete virtual QA observations & monitoring by August 9, 2023.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Mimura, Lorie.

Q23001783 WIC Quality Assurance for Hawaii Neighbor Islands

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.