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Q23001757 Provide routine and preventative HVAC services

General Information
Solicitation Number
Q23001757version:    01
Status
Closed
Department
Defense
Division
Hawaii Air National Guard
Islands (where the work/delivery is to be performed)
Hawaii, Kauai, Oahu, Maui
Category
Services
Release Date
03/15/2023
Amendment Date
03/24/2023
Amendment Reason
Edits to performance work statements. Summary of changes: 1 Updated points of contacts 2. Included notional equipment list for all locations. 3. Moved one-time split air cleaning from required maintenance to recommended solutions, making it separate, optional item of work. 4. Various minor formatting changes
Offer Due Date & Time
04/07/2023 02:00 PM
Description
Perform routine and preventative heating, ventilation, and air conditioning (HVAC) services at Hilo, Hi; Kahului, Maui; and Kalaeloa, Oahu. See attached file for the performance work statement and equipment needing service by location. It is expected that potential contractors will submit a bid for all 3 locations. The total bid amount will be for the entire year and inclusive of all applicable fees and taxes. The contractor must also provide estimated costs per location within the bid for government accounting purposes.
Contact Person
Marumoto, Glen
Email
glen.marumoto.1@us.af.mil
Phone
808-789-0104
General Comments
Procurement Officer
Rusty Spray
Attachments
GSU HVAC Maintenance PWS 1 Mar 23 FY23 24 v2.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Marumoto, Glen.

Q23001757 Provide routine and preventative HVAC services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
GSU HVAC Preventative Mainteance
1
YEAR
238220, 238220 

Code Table
Commodity Code Description
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
YEAR
Title
GSU HVAC Preventative Mainteance
Description
Provide routine and preventative HVAC maintenance at Hilo, HI; Kahului, Maui; and Kalaeloa, Oahu
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Marumoto, Glen.

Q23001757 Provide routine and preventative HVAC services

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.