Public Display Solicitation

 Return to Search Results

You must Log in with your eHawaii Account to respond to a solicitation.

P23001737 RFP J24047-Financial Management System Software & Implementation

General Information
Solicitation Number
P23001737version:    04
Status
Cancelled
Canceled Reason
RFP J24047 is cancelled due to insufficient funding. The Judiciary may re-solicit in the future if funding becomes available.
Department
Judiciary
Division
The Judiciary
Canceled Date
05/01/2023 04:43 PM
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
02/27/2023
Amendment Date
04/05/2023
Amendment Reason
Addendum No. 4 - Provide clarification to the RFP
Offer Due Date & Time
04/11/2023 02:00 PM
Description
RFP J24047-To Provide Financial Management System Software and Implementation Consulting Services to the Judiciary, State of Hawaii.

The State of Hawaii Judiciary invites your company to submit a written proposal to develop and implement a new Financial Management System which will provide a single source of information and accurate real-time data reporting that integrates and manages accounting processes such as purchase requisitions, purchase orders, contracts, accounts payable invoices, payments, accounts receivable invoices, cash receipts, fixed assets, depreciation, and financial statements.
Contact Person
Kimura, Kelly
Email
kelly.y.kimura@courts.hawaii.gov
Phone
808-538-5805
General Comments
Competitive Sealed Proposals to provide Financial Management System Software and Implementation Consulting Services To The Judiciary, State of Hawaii, will be received electronically only THROUGH THE STATE OF HAWAII ELECTRONIC PROCUREMENT SYSTEM (HIePRO) at https://hiepro.ehawaii.gov/welcome.html and will be opened at the date and time indicated in HIePRO. The electronic files of the proposal shall be submitted no later than April 11th, 2023 at 2:00 PM HST.

Proposals received after the date and time specified in this Request For Proposal (RFP) or at a location other than HIePRO will not be considered. All proposals must be made on forms obtainable from the above HIePRO website and must be in accordance with the accompanying instructions (Appendix A: Offeror Response). All proposals and Proposal Forms shall be submitted through HIePRO with total bid price.

Inquiries or questions concerning any requirement of this RFP, shall be submitted in HIePRO by the date indicated in HIePRO and the Section 1.3, Procurement Timetable.
Procurement Officer
Ms. Ni Ho
Attachments
01 RFP J24047 Appendix A Offeror Response.pdf
02 RFP J24047 Appendix B Cost Workbook.xlsx
03 RFP J24047 Appendix C Requirements.xlsx
04 RFP J24047 Appendix D General and Procedural Terms and Condition.pdf
05 RFP J24047 Appendix E Offeror Library.pdf
06 RFP J24047 Appendix F Current System Overview.pdf
07 RFP J24047 Appendix G Deliverables Requirements.pdf
08 RFP J24047 Appendix H Service Level Agreement.pdf
09 RFP J24047 Appendix I Other Forms Policies.pdf
00 Main RFP 24047.pdf
RFP J24047 ADDENDUM NO 1.pdf
RFP J24047 ADDENDUM NO 2.pdf
RFP J24047 ADDENDUM NO. 3.pdf
RFP J24047 ADDENDUM NO 4.pdf


Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kimura, Kelly.

P23001737 RFP J24047-Financial Management System Software & Implementation

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
RFP J24047-Financial Management System Software & Implementation
1
JOB
518210, 423430, 541512, 518210, 541512, 513210, 513210, 423430, 522320, 518210, 541511, 513210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
423430 Computer software, packaged, merchant wholesalers
541512 Computer hardware consulting services or consultants
518210 Infrastructure as a service (IaaS)
541512 Computer software consulting services or consultants
513210 Software publishers
513210 Software publishers, packaged
423430 Software, computer, packaged, merchant wholesalers
522320 Processing financial transactions
518210 Platform as a service (PaaS)
541511 Software programming services, custom computer
513210 Games, computer software, publishing
General
Quantity
1
Unit of Measure
JOB
Title
RFP J24047-Financial Management System Software & Implementation
Description
Refer to the solicitation documents for further details.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kimura, Kelly.

P23001737 RFP J24047-Financial Management System Software & Implementation

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.