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B23001593 Early Intervention Family Outcome Survey
- Solicitation Number
- B23001593version: 13
- Status
- Cancelled
- Canceled Reason
- Solicitation # B23001593 is being closed and cancelled in order to release Solicitation # B23001946. Solicitation # B23001946 is structured to more effectively enable potential bidders to more accurately capture the true potential cost of returned surveys, envelopes, and postage.
- Department
- Health
- Division
- Family Health Services Division
- Canceled Date
- 06/08/2023 08:25 AM
- Islands (where the work/delivery is to be performed)
- Statewide
- Category
- Goods and Services
- Release Date
- 02/09/2023
- Amendment Date
- 02/24/2023
- Amendment Reason
- Updated and clarified Instructions.
- Offer Due Date & Time
- 02/24/2023 04:30 PM
- Description
- The Hawaii Department of Health (DOH), Early Intervention Section (EIS) serves children birth (0) to three (3) years of age with special needs and their families. EIS must provide families with an Early Intervention (EI) Family Outcome Survey in two formats: online version accessed by a link or paper version. All families receiving EI services are asked to complete the Family Outcomes Survey between April 1-May 30 of each year. Families who exit from EI services Between July 1 – March 31 of each year are asked to complete the Family Outcomes Survey.
Create an online version of the Family Outcomes Survey in all eleven (11) languages, using the Word version of the EI Family Outcomes Survey provided by EIS (Refer to Attachment A).
Create a landing page that allows the Families to select the language of their choice to complete the online version of the EI Family Outcomes Survey. EIS shall provide a sample landing page to CONTRACTOR (Refer to Attachment B).
Provide EIS with the link to access the online version of the EI Family Outcomes Survey. The link will be distributed to Families upon exit from EI services. The online version of the EI Family Outcomes Survey shall remain open for responses throughout the contract period.
Provide EIS with a unique passcode for each of the 18 EI Programs. The unique passcode is used as an identifier since the EI Family Outcomes Surveys are completed confidentially, with the only identifier being the EI Program that provides services to the family.
Provide EIS with Business Reply Envelopes with CONTRACTOR’s mailing address as requested by EIS throughout the contract period. The Business Reply Envelopes will be used to send the CONTRACTOR the completed paper version of the EI Family Outcomes Surveys.
Complete the “Family Outcomes Survey Results” excel spreadsheet in the format provided by EIS (Refer to Attachment C). CONTRACTOR shall include all survey responses from the online version and paper version received throughout the contract period. Survey responses will be coming in regularly either online or by mail (paper version) and shall be inputted into the “Family Outcomes Survey Results” excel spreadsheet immediately within two (2) business days upon receipt of the completed survey.
Provide EIS the link to access live survey results throughout the contract period to monitor return rates. This will allow EIS to access and analyze responses as needed.
Provide EIS with technical support if there are any issues and concerns regarding the following but not limited to accessing the online survey, survey results, and the unique survey passcode identifiers.
Keep backup copies of all the survey data for recovery purposes.
Invoice EIS for the following:
The cost for creating the online version of the Family Outcomes Survey and landing page upon completion.
The cost for each Business Reply Envelopes requested (cost per envelope) by EIS throughout the contract period on a monthly basis.
The cost for each Business Reply Envelopes used (cost for postage) by EIS throughout the contract period on a monthly basis.
The cost to process each EI Family Outcomes Surveys received throughout the contract period.
Note: There were about 2,700 families enrolled in EI services between July 1, 2021 – May 30, 2022. Based on this data, Contractor could receive up to this many (more or less) completed surveys during the contract year. - Contact Person
- Tholen, Ian
- ian.tholen@doh.hawaii.gov
- Phone
- 808-594-0013
- General Comments
- Procurement Officer
- William "Lane" Aakhus
- Attachments
-
Attachment A EI Family Outcomes Survey Sample.pdf
Attachment B EI Family Outcomes Survey Language Options Landing Page Sample.pdf
Attachment C Family Outcomes Survey Results.xlsx
Family_Outcome_Survey_HIePRO_Competitive_Bid_Document_FHSD_EIS_02.10.2023.docx
Family_Outcome_Survey_Solicitation_Invitation_For_Bids_FHSD_EIS_02.21.2023.pdf
103D-1 General Conditions.pdf
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.
B23001593 Early Intervention Family Outcome Survey
#
Title
Quantity
Unit of Measure
Commodity Code
Commodity Code | Description |
---|---|
518210 | Data processing services (except payroll services, financial transaction processing services) |
541910 | Marketing research services |
518210 | Automated data processing services |
541910 | Opinion research services |
518210 | Electronic data processing services |
541910 | Public opinion research services |
518210 | Computer data storage services |
541720 | Social science research and development services |
541720 | Sociological research and development services |
541720 | Sociology research and development services |
518210 | Data entry services |
518210 | Data processing computer services |
- Quantity
- 1
- Unit of Measure
- JOB
- Title
- Creation of Online Version of Family Outcomes and Landing Page
- Description
- Cost for creating the online version of the Family Outcomes and landing page
Commodity Code | Description |
---|---|
518210 | Data processing services (except payroll services, financial transaction processing services) |
541910 | Marketing research services |
518210 | Automated data processing services |
541910 | Opinion research services |
518210 | Electronic data processing services |
541910 | Public opinion research services |
518210 | Computer data storage services |
541720 | Social science research and development services |
541720 | Sociological research and development services |
541720 | Sociology research and development services |
518210 | Data entry services |
518210 | Data processing computer services |
- Quantity
- 1
- Unit of Measure
- JOB
- Title
- Business Reply Envelopes
- Description
- Cost for each Business Reply Envelopes (cost per envelope).
Commodity Code | Description |
---|---|
518210 | Data processing services (except payroll services, financial transaction processing services) |
541910 | Marketing research services |
518210 | Automated data processing services |
541910 | Opinion research services |
518210 | Electronic data processing services |
541910 | Public opinion research services |
518210 | Computer data storage services |
541720 | Social science research and development services |
541720 | Sociological research and development services |
541720 | Sociology research and development services |
518210 | Data entry services |
518210 | Data processing computer services |
- Quantity
- 1
- Unit of Measure
- JOB
- Title
- Business Reply Envelopes
- Description
- Cost for each Business Reply Envelopes used (cost for
postage)
Commodity Code | Description |
---|---|
518210 | Data processing services (except payroll services, financial transaction processing services) |
541910 | Marketing research services |
518210 | Automated data processing services |
541910 | Opinion research services |
518210 | Electronic data processing services |
541910 | Public opinion research services |
518210 | Computer data storage services |
541720 | Social science research and development services |
541720 | Sociological research and development services |
541720 | Sociology research and development services |
518210 | Data entry services |
518210 | Data processing computer services |
- Quantity
- 1
- Unit of Measure
- JOB
- Title
- Cost to Process Each EI Family Outcomes Survey
- Description
- Cost to process each EI Family Outcomes Survey (cost per survey)
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.