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B23001494 Counseling and Coordination of Chaplaincy Services

General Information
Solicitation Number
B23001494
Status
Awarded
Department
Health
Division
Adult Mental Health Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
01/26/2023
Offer Due Date & Time
02/16/2023 02:00 PM
Description
Provide chaplaincy and support services for the multi-religious, multi-cultural, emotional and spiritual needs of seriously mentally ill patients of the Hawaii State Hospital in accordance with the Scope of Services specified in this solicitation (see attachment)
Contact Person
Uch, Utey
Email
utey.uch2@doh.hawaii.gov
Phone
808-236-8257
General Comments
Procurement Officer
UTEY UCH
Attachments
Invitation for Bids-IFB HSH 23 04 Chaplaincy.pdf
Attachment 1-Offer Form OF 1.pdf
Attachment 2-Offeror Qualification Form.pdf
Attachment 3-Wage Certificate.pdf
Attachment 4-Form W9 vendor.pdf
Exhibit A-Employee Immunization Status.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Uch, Utey.

B23001494 Counseling and Coordination of Chaplaincy Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Chaplains
12
MONTH
813110 

Code Table
Commodity Code Description
813110 Ministries, religious
General
Quantity
12
Unit of Measure
MONTH
Title
Chaplains
Description
Monthly fee for two (2) full-time Institutional Chaplains. The monthly fee is inclusive of wages, fringe benefits, all applicable taxes, and all incidental costs (if any).
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Uch, Utey.

B23001494 Counseling and Coordination of Chaplaincy Services

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.