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P23001395 Voluntary Case Management

General Information
Solicitation Number
P23001395version:    01
Status
Awarded
Department
Human Services
Division
Social Services Division
Islands (where the work/delivery is to be performed)
Hawaii, Kauai, Maui, Oahu
Category
Health and Human Services
Release Date
01/17/2023
Amendment Date
02/24/2023
Amendment Reason
Addendum #1: This addendum was to respond to applicants' written questions, comments, and suggestions, and to revise the RFP and documents.
Offer Due Date & Time
03/17/2023 04:30 PM
Description
Voluntary Case Management (VCM) services promote the safety, permanency, and well-being of children and families by addressing the range of family system issues that place children at risk of child abuse and neglect or result in child maltreatment. VCM is part of the Differential Response System (DRS).
Contact Person
Matsunaga, Jenny
Email
jmatsunaga@dhs.hawaii.gov
Phone
808-586-5737
General Comments
The RFP Meeting is scheduled for January 23, 2023 at 11:00am-12:30pm HST via Microsoft Teams/teleconference. Please see RFP attachment for further details.
Procurement Officer
Jenny Matsunaga
Attachments
Work Plan.doc
VCM RFP SSD_23_POS_1290 Addendum 1.pdf
VCM FORMS ABC.docx
Differential Response Procedures Manual_ tools and procedures.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Matsunaga, Jenny.

P23001395 Voluntary Case Management

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Voluntary Case Management (Kauai)
1
YEAR
624110 

Code Table
Commodity Code Description
624110 Child welfare services
General
Quantity
1
Unit of Measure
YEAR
Title
Voluntary Case Management (Kauai)
Description
Voluntary Case Management (VCM) services promote the safety, permanency, and well-being of children and families by addressing the range of family system issues that place children at risk of child abuse and neglect or result in child maltreatment. VCM is part of the Differential Response System (DRS).
Attachments

Print

2
Voluntary Case Management (Oahu)
1
YEAR
624110 

Code Table
Commodity Code Description
624110 Child welfare services
General
Quantity
1
Unit of Measure
YEAR
Title
Voluntary Case Management (Oahu)
Description
Voluntary Case Management (VCM) services promote the safety, permanency, and well-being of children and families by addressing the range of family system issues that place children at risk of child abuse and neglect or result in child maltreatment. VCM is part of the Differential Response System (DRS).
Attachments

Print

3
Voluntary Case Management (Maui)
1
YEAR
624110 

Code Table
Commodity Code Description
624110 Child welfare services
General
Quantity
1
Unit of Measure
YEAR
Title
Voluntary Case Management (Maui)
Description
Voluntary Case Management (VCM) services promote the safety, permanency, and well-being of children and families by addressing the range of family system issues that place children at risk of child abuse and neglect or result in child maltreatment. VCM is part of the Differential Response System (DRS).
Attachments

Print

4
Voluntary Case Management (West Hawaii)
1
YEAR
624110 

Code Table
Commodity Code Description
624110 Child welfare services
General
Quantity
1
Unit of Measure
YEAR
Title
Voluntary Case Management (West Hawaii)
Description
Voluntary Case Management (VCM) services promote the safety, permanency, and well-being of children and families by addressing the range of family system issues that place children at risk of child abuse and neglect or result in child maltreatment. VCM is part of the Differential Response System (DRS).
Attachments

Print

5
Voluntary Case Management (East Hawaii)
1
YEAR
624110 

Code Table
Commodity Code Description
624110 Child welfare services
General
Quantity
1
Unit of Measure
YEAR
Title
Voluntary Case Management (East Hawaii)
Description
Voluntary Case Management (VCM) services promote the safety, permanency, and well-being of children and families by addressing the range of family system issues that place children at risk of child abuse and neglect or result in child maltreatment. VCM is part of the Differential Response System (DRS).
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Matsunaga, Jenny.

P23001395 Voluntary Case Management

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.