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Q23001287 Maintenance Services for AQS Wastewater Pre-treatment Facility

General Information
Solicitation Number
Q23001287version:    01
Status
Awarded
Department
Agriculture and Biosecurity
Division
Animal Industry
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
01/05/2023
Amendment Date
01/10/2023
Amendment Reason
Addendum to add copy of C&C of Honolulu, Industrial Wastewater Permit for reference.
Offer Due Date & Time
01/12/2023 02:00 PM
Description
Request for quotes to provide maintenance services for the Animal Quarantine Station waste water pretreatment facility located at 99-951 Halawa Valley Street, Aiea, Hawaii 96701 on the island of Oahu for period of 36 months.
Contact Person
Maeda, Isaac
Email
isaac.m.maeda@hawaii.gov
Phone
808-483-7111
General Comments
Contract will have to be executed with the Hawaii Department of Agriculture after award. Contractor shall submit an invoice at the end of each month indicating that the services detailed in the contract have been completed.
Procurement Officer
Sharon Hurd
Attachments
S1 Scope_Wastewater _ar.pdf
S5_Special Conditions_Wastewater _.pdf
Site Wastewater Facility.pdf
AQS Ind. Wastewater Discharge Permit-AQS Ind. Wastewater Discharge Permit_2023.05.09.pdf
103D General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Maeda, Isaac.

Q23001287 Maintenance Services for AQS Wastewater Pre-treatment Facility

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Maintenance Services for AQS Wastewater Facility
3
YEAR
221320, 221320, 221320 

Code Table
Commodity Code Description
221320 Sewage disposal plants
221320 Sewage treatment plants or facilities
221320 Sewer systems
General
Quantity
3
Unit of Measure
YEAR
Title
Maintenance Services for AQS Wastewater Facility
Description
Maintenance services for the Animal Quarantine Station (AQS) waste water pretreatment facility for thirty-six (36) months as detailed in the attached scope of services, special and general conditions. Unless terminated , and subject to funds, the contract may be extended for not more than three (3) additional 12-month periods or portion thereof, without re-bidding, upon mutual agreement in writing prior to expiration. The contract price for the extended period shall remain the same or adjusted as detailed in the Special Provisions, Term of Contract section attached to this solicitation. If the option to extend is mutually agreed upon, Contractor will be required to execute a supplement to the contract for the extended period.
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Maeda, Isaac.

Q23001287 Maintenance Services for AQS Wastewater Pre-treatment Facility

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • Contract: Written contract shall be executed between Contractor and HDOA prior to commencing work,
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • Additional Instructions: Contract will be executed with the Hawaii Department of Agriculture after award and prior to start of services.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.