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Q23001253 Annual Update of Federal Utility Allowance Study for 2023 & 2024

General Information
Solicitation Number
Q23001253version:    04
Status
Awarded
Department
DHS- Hawaii Public Housing Authority
Division
DHS- Hawaii Public Housing Authority
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
12/15/2022
Amendment Date
01/05/2023
Amendment Reason
This Amendment No. 4 is to 1) extend the quote due date/time to January 12, 2023, 12:00 p.m. HST and 2) revise the anticipated contract start date to January 19, 2022 with anticipated contract end date/delivery date of February 17, 2023. All other terms and conditions of the RFQ shall remain the same.
Offer Due Date & Time
01/12/2023 12:00 PM
Description
Annual update of site-specific utility allowance rates for the Hawaii Public Housing Authority federal low-income public housing inventory of properties statewide for 2023 and 2024. See attached RFQ PMB 2022 43 for details.
Contact Person
Wong, Tammie
Email
tammie.y.wong@hawaii.gov
Phone
808-832-6071
General Comments
Contract start and end dates are anticipated dates for the initial 2023 annual update, actual service start date may be different and subject to the HPHA's issuance of a Notice to Proceed. Awardee will be provided with a Notice to Proceed to start services for the 2023 annual update. The HPHA will provide written notice to the awardee should the HPHA exercises the option to extend the contract for completion of the 2024 annual update.
Procurement Officer
Rick T. Sogawa
Attachments
RFQ PMB 2022 43.PDF
Exhibit 1 List of Properties and Types of Utility.pdf
Exhibit 2 Utility Allowance Guidebook.pdf
Exhibit 3 HUD Form 52667.pdf
Exhibit 4 Wage Certificate.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wong, Tammie.

Q23001253 Annual Update of Federal Utility Allowance Study for 2023 & 2024

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Annual Update for 2023
1
JOB
541618, 541618 

Code Table
Commodity Code Description
541618 Telecommunications management consulting services
541618 Utilities management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Annual Update for 2023
Description
Annual update of the Federal Utility Allowance Study, to be conducted for 2023 with effective date of July 1, 2023. See attached RFQ PMB 2022 43.
Attachments

Print

2
Annual Update for 2024
1
JOB
541618, 541618 

Code Table
Commodity Code Description
541618 Telecommunications management consulting services
541618 Utilities management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Annual Update for 2024
Description
Annual update of the Federal Utility Allowance Study, to be conducted for 2024 with effective date of July 1, 2024 and exercised at the sole discretion of the HPHA upon written notification from the HPHA. See attached RFQ PMB 2022 43.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wong, Tammie.

Q23001253 Annual Update of Federal Utility Allowance Study for 2023 & 2024

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • NOTICE TO PROCEED: Contract start and end dates are anticipated dates for the initial annual update for 2023, actual service start date may be different and subject to the HPHA's issuance of a Notice to Proceed. Awardee will be provided with a Notice to Proceed to start services in 2023. The HPHA will provide written notice to the awardee should the HPHA exercises the option to extend the contract for completion of the 2024 annual update.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • OPTION TO EXTEND: The second annual update for 2024 is an option to extend the services for an additional annual update following the completion of the 2023 update and shall be exercised at the sole discretion of the HPHA and upon written notification from the HPHA.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.