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P23000897 Janitorial and Maintenance Services for OHA's Honolulu Office

General Information
Solicitation Number
P23000897version:    06
Status
Closed
Department
Office of Hawaiian Affairs
Division
Office of Hawaiian Affairs
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
11/01/2022
Amendment Date
12/01/2022
Amendment Reason
Adding Addendum 6 for more Questions and Answers
Offer Due Date & Time
12/02/2022 02:00 PM
Description
Janitorial and office maintenance services for OHA's Honolulu Office located at Nā Lama Kukui, 560 North Nimitz Highway, Suite 200, Honolulu, Hawaiʻi 96817.
Contact Person
Roney, Alison
Email
alisonr@oha.org
Phone
808-594-1913
General Comments
Procurement Officer
Sylvia Hussey
Attachments
RFP No OPS 2022 039.pdf
Attachments 1 through 8.pdf
Addendum 1.pdf
Addendum 2 Second Site Visit.pdf
Addendum 3 Scope Amendment.pdf
Addendum 4 Q and A.pdf
Addendum 5 Q and A.pdf
Addendum 6 Q and A.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Roney, Alison.

P23000897 Janitorial and Maintenance Services for OHA's Honolulu Office

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Daily Janitorial Services
1
YEAR
561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720 

Code Table
Commodity Code Description
561720 Custodial services
561720 Window cleaning services
561720 Disinfecting services
561720 Housekeeping services (i.e., cleaning services)
561720 Janitorial services
561720 Maid services (i.e., cleaning services)
561720 Office cleaning services
561720 Rest room cleaning services
561720 Building cleaning services, interior
561720 Building cleaning services, janitorial
561720 Cleaning offices
561720 Washroom sanitation services
General
Quantity
1
Unit of Measure
YEAR
Title
Daily Janitorial Services
Description
See Scope of Services starting on page 25 of the RFP for more details.
Attachments

Print

2
Weekly Janitorial Services
1
YEAR
561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720 

Code Table
Commodity Code Description
561720 Window cleaning services
561720 Disinfecting services
561720 Housekeeping services (i.e., cleaning services)
561720 Janitorial services
561720 Office cleaning services
561720 Rest room cleaning services
561720 Building cleaning services, interior
561720 Building cleaning services, janitorial
561720 Cleaning offices
561720 Washroom sanitation services
General
Quantity
1
Unit of Measure
YEAR
Title
Weekly Janitorial Services
Description
See Scope of Services starting on page 25 of the RFP for more details.
Attachments

Print

3
Monthly Janitorial Services
1
YEAR
561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720 

Code Table
Commodity Code Description
561720 Custodial services
561720 Window cleaning services
561720 Disinfecting services
561720 Housekeeping services (i.e., cleaning services)
561720 Janitorial services
561720 Maid services (i.e., cleaning services)
561720 Office cleaning services
561720 Rest room cleaning services
561720 Building cleaning services, interior
561720 Building cleaning services, janitorial
561720 Cleaning offices
561720 Washroom sanitation services
General
Quantity
1
Unit of Measure
YEAR
Title
Monthly Janitorial Services
Description
See Scope of Services starting on page 25 of the RFP for more details.
Attachments

Print

4
Semi-Annual Cleaning Services
1
YEAR
561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720, 561720 

Code Table
Commodity Code Description
561720 Custodial services
561720 Window cleaning services
561720 Disinfecting services
561720 Housekeeping services (i.e., cleaning services)
561720 Janitorial services
561720 Maid services (i.e., cleaning services)
561720 Office cleaning services
561720 Rest room cleaning services
561720 Building cleaning services, interior
561720 Building cleaning services, janitorial
561720 Cleaning offices
561720 Washroom sanitation services
General
Quantity
1
Unit of Measure
YEAR
Title
Semi-Annual Cleaning Services
Description
See Scope of Services starting on page 25 of the RFP for more details.
Attachments

Print

5
Hourly Rate for On-call Maintenance Services
1
HOUR
236220, 236118 

Code Table
Commodity Code Description
236220 Handyman construction service, commercial and institutional building
236118 Handyman construction service, residential building
General
Quantity
1
Unit of Measure
HOUR
Title
Hourly Rate for On-call Maintenance Services
Description
See Scope of Services starting on page 25 for more details.
Attachments

Print

6
Hourly Rate for On-Site Maintenance Services
1
HOUR
236220, 236118 

Code Table
Commodity Code Description
236220 Handyman construction service, commercial and institutional building
236118 Handyman construction service, residential building
General
Quantity
1
Unit of Measure
HOUR
Title
Hourly Rate for On-Site Maintenance Services
Description
See Scope of Services starting on page 25 of the RFP for more details.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Roney, Alison.

P23000897 Janitorial and Maintenance Services for OHA's Honolulu Office

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.