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P23000571 RFP 23-01 Brand Marketing & Management Services for Japan MMA

General Information
Solicitation Number
P23000571version:    01
Status
Awarded
Department
Business, Economic Development, & Tourism
Division
Hawaii Tourism Authority
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
09/26/2022
Amendment Date
10/07/2022
Amendment Reason
Addendum 1 RFP 23-01 Hawaii Destination Brand Marketing & Management Services for the Japan Major Market Area includes: • RFP 23-01 Hawai‘i Tourism Destination Brand Marketing & Management Services for the Japan Major Market Area 2022 answers to questions asked at the Pre-Proposal Conference. • RFP 23-01 Hawai‘i Tourism Destination Brand Marketing & Management Services for the Japan Major Market Area Pre-Proposal Conference PowerPoint.
Offer Due Date & Time
10/28/2022 02:00 PM
Description
The Hawai‘i Tourism Authority (HTA), an agency of the State of Hawai‘i, is issuing this request for proposals (RFP) to seek companies capable of providing a full range of comprehensive brand marketing & management services for the Hawaiian Islands in the Japan market.
Contact Person
Fermahin, Tracey
Email
tracey.a.fermahin@hawaii.gov
Phone
808-973-2255
General Comments
INTENT TO APPLY – REQUIRED
Registration is required to submit a proposal. Failure to register will result in rejection of your proposal. By registering your company, any applicable Addenda will be sent to you. If you are interested in responding to this solicitation, for confidentiality reasons, please email the information specified below to procurement@gohta.net by the deadline noted in the Procurement Timeline.

• Name of Company
• Name of Contact Person
• Company Address
• Email Address
• Telephone Number
• Solicitation (RFP) Number
Procurement Officer
Marc Togashi
Attachments
ATTACHMENT 01 Offeror Check List.docx
ATTACHMENT 14 Confidential Information List.docx
ATTACHMENT 13 2023 Partnership Opportunities.pdf
ATTACHMENT 12 2023 DMSP Performance Measures Worksheet.xlsx
ATTACHMENT 11 2023 to 2025 DMSP Budget Plan Worksheets.xlsx
ATTACHMENT 10 2023 DMSP Outline.pdf
ATTACHMENT 09 2023 BMP Performance Measures Worksheet.xlsx
ATTACHMENT 08 2023 to 2025 BMP Budget Plan Worksheets.xlsx
ATTACHMENT 07 2023 BMP Outline.pdf
ATTACHMENT 06 Subcontractor References.docx
ATTACHMENT 05 Contractor References.docx
ATTACHMENT 04 Standard Qualifications Questionnaire for Offerors.docx
ATTACHMENT 03 Corporate Resolution.docx
ATTACHMENT 02 Proposal Transmittal Letter.docx
HTA RFP 23 01 Brand Marketing and Management Services for Japan MMA FINAL.pdf
Addendum 1 RFP 23 01 Brand Marketing and Management Services for Japan MMA Q and A.pdf
Addendum 1 RFP 23 01 Brand Marketing and Management Services for Japan MMA PowerPoint.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

P23000571 RFP 23-01 Brand Marketing & Management Services for Japan MMA

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
RFP 23-01 Brand Marketing & Management Services for Japan MMA
3
YEAR
541613, 541910 

Code Table
Commodity Code Description
541613 Marketing management consulting services
541910 Marketing analysis services
General
Quantity
3
Unit of Measure
YEAR
Title
RFP 23-01 Brand Marketing & Management Services for Japan MMA
Description
The Hawai‘i Tourism Authority (HTA), an agency of the State of Hawai‘i, is issuing this request for proposals (RFP) to seek companies capable of providing a full range of comprehensive brand marketing & management services for the Hawaiian Islands in the Japan market.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

P23000571 RFP 23-01 Brand Marketing & Management Services for Japan MMA

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.