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Q23000209 Waianapanapa State Park - Tree Trimming Services

General Information
Solicitation Number
Q23000209
Status
Awarded
Department
Land & Natural Resources
Division
State Parks
Islands (where the work/delivery is to be performed)
Maui
Category
Services
Release Date
08/01/2022
Offer Due Date & Time
08/19/2022 02:00 PM
Description
The State of Hawaii, Division of State Parks, Maui District Office is requesting quotes for the following tree trimming services at the Waianapanapa State Park:

The requested tree trimming bid shall be for two (2) services. The services will need to be scheduled and conducted during the months of December 2022, and June of 2023. State Parks will need to be invoiced upon completion of each service, payment will be processed upon completion of each service and an invoice is received.

1. There are approximately 150 coconut palm trees throughout the park that needs to be trimmed and shaped. Each tree is to have all dry and excessive fronds (branches), flowers, and coconuts removed, hauled away or shredded onsite, then disposed of at an appropriate green waste facility. Due to the height and location of some trees, it may not be accessible by a bucket truck, therefore climbing of the trees may be required to execute the required trimming work. Due to the length of time between trimming, we are asking that all Coconut trees be trimmed at points of 11 and 1.

2. We would also like to have any hazardous or dead branches from Kamane trees located at or overhanging the designated campervan camping area, the upper lookout parking lot, and over the existing walkways cut and removed. These branches must also be hauled out or chipped and properly disposed of. Branches and trunks vary in size and height. Work in these areas are to be agreed upon and completed at the time of each scheduled trimming.

All tree trimming activities are required to be done to International Society of Arboriculture standards for tree pruning activities. Work activities will be performed to meet or exceed American National Standards Institute, (ANSI), Z133. 1-2012 STANDARDS FOR – Tree Care Operations – Pruning, Trimming, Repairing, Maintaining, and Removing Trees, and Cutting Brush – Safety Requirements; and ANSI A300-2008 – for Tree Care Operations – Tree, Shrub and other Woody Plant Maintenance – Standard Practices. All bidders must be a State Licensed Tree Trimmer in good standing and must possess a current Contractors License Type 27 or 27B prior to being eligible to submit a bid for the requested services. Bidders not able to provide these items will be disqualified.

The selected contractor shall provide all necessary labor, material, equipment, personal protective equipment, personnel, and supervision to satisfactorily perform the requested tree trimming and pruning services at the Waianapanapa State Park.

Bid amounts should be submitted as Line Item #1 and Line Item #2. The lowest bid amount for the combined total of both line items shall be awarded the solicitation.
Contact Person
Pacheco, Larry
Email
larry.j.pacheco@hawaii.gov
Phone
808-984-8102
General Comments
1- The Contractor is responsible to perform their work in such a way as to minimize its impact on the operation of the park facilities. Prior to proceeding with the work, the Contractor shall contact, coordinate, and schedule the performance of the work with the Project Administrator or his designee. The telephone number at which he may be reached is (808) 984-8102, or email at larry.j.pacheco@hawaii.gov. The work schedule shall be mutually agreed with the approval of the Project Administrator.

2- Tree trimming services shall commence on the date of the Notice to Proceed or when agreed upon between the awarded contractor and the Project Administrator.

3- Contractor shall perform work during daylight hours between 7:00am and 6:00pm.

4- The Contractor shall provide safety signs, barricades, and other devices necessary for the safety and convenience of the general public. The Contractor shall at all times conduct his/her work to assure the least possible disruption to normal public traffic (vehicular and pedestrian), and allow for the free flow of traffic and public rights-of-way.

5- The Contractor shall be responsible for verifying the location of all utilities and structures. Any damage, injury, and /or loss to any property resulting from the performance of the work shall be the sole responsibility of the Contractor, and shall be remedied promptly by the Contractor at his own expense.

6- Any damage to plants and other property or items in the area and adjoining properties shall be repaired and /or replaced by the Contractor at his/her own expense and restored to the satisfaction of the Project Administrator and the injured party(ies).

7- Awardee will be required to possess and show proof of general liability insurance with coverage amounts of $1,000,000.00 per occurrence and $2,000,000.00 in aggregate.

8- Method of Award shall be to the responsive, responsible bidder submitting the lowest Total Sum Bid Price. All taxes and fees shall be included in the bid price.

9- The term of the project shall be for two tree trimming services in December 2022 and June of 2023.

Start date for project may change due to processing of purchase order. Project to begin once all approvals have been obtained. The Project Coordinator will work with the Awardee as needed with regards to establishing a new start date if required.

All trimmed branches and coconuts must be cleaned up and properly disposed of at a green waste facility.
Procurement Officer
Larry Pacheco
Attachments
103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Pacheco, Larry.

Q23000209 Waianapanapa State Park - Tree Trimming Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
December 2022 - Tree Trimming Services
1
JOB
561730 

Code Table
Commodity Code Description
561730 Tree trimming services
General
Quantity
1
Unit of Measure
JOB
Title
December 2022 - Tree Trimming Services
Description
1) Trimming / Pruning approximately 150 coconut trees throughout the Waianapanapa State Park.
2) Trimming and removal of dead or hazardous branches above parking lot areas, walkways, sitting areas, and at the campervan camping area.
Attachments

Print

2
June 2023 - Tree Trimming Services
1
JOB
561730 

Code Table
Commodity Code Description
561730 Tree trimming services
General
Quantity
1
Unit of Measure
JOB
Title
June 2023 - Tree Trimming Services
Description
1) Trimming / Pruning approximately 150 coconut trees throughout the Waianapanapa State Park.
2) Trimming and removal of dead or hazardous branches above parking lot areas, walkways, sitting areas, and at the campervan camping area.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Pacheco, Larry.

Q23000209 Waianapanapa State Park - Tree Trimming Services

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.