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B23000202 IFB J23156 Provide Maintenance of Security & Access Control Sys

General Information
Solicitation Number
B23000202version:    02
Status
Awarded
Department
Judiciary
Division
The Judiciary
Islands (where the work/delivery is to be performed)
Hawaii
Category
Goods and Services
Release Date
07/29/2022
Amendment Date
08/09/2022
Amendment Reason
ADDENDUM NO. 2 – SECTION ONE – SPECIFICATIONS, paragraph 1.2 DESCRIPTION OF WORK is replaced in its entirety. See attached ADDENDUM NO. 2.
Offer Due Date & Time
08/16/2022 02:00 PM
Description
The Third Judicial Circuit is soliciting offers to maintain the existing security and access control system at Keahuolū Courthouse, 74-5451 Kamakaeha Avenue, Kailua-Kona HI 96740. The requirement is to have one Offeror maintain the existing security and access control system for one (1) year commencing on September 1, 2022 through August 31, 2023 with the option to extend for not more than three (3) additional twelve (12) month periods.
Contact Person
Abad, Minda
Email
luzviminda.b.abad@courts.hawaii.gov
Phone
808-538-5805 x.1720
General Comments
The Judiciary, State of Hawaii, is requesting competitive offers from qualified applicants to Provide Maintenance of Security and Access Control System at the Third Judicial Circuit at the Keahuolū Courthouse. Offers will be received electronically only through the State of Hawaii eProcurement System (HIePRO) at https://hiepro.ehawaii.gov/welcome.html up to and will be opened at the date and time indicated in HIePRO. The solicitation documents, including the Bid Offer Forms and specifications may be obtained in electronic format from the HIePRO website at https://hiepro.ehawaii.gov/welcome.html. Bids and Offer Forms received after the date and time specified in HIePRO or at a location other than the HIePRO website indicated above will not be considered. All bids must be made on forms obtainable from the above HIePRO website and must be in accordance with the accompanying instructions. Please refer to the attached solicitation documents for further details.
Procurement Officer
Colin S. Young
Attachments
01 IFB J23156 Maintenance of Security System Keahuolu Courthouse.pdf
02 103D JUD General Conditions Revised July 2022.pdf
03 103D SPECIAL CONDITIONS.pdf
04 Standards of Conduct Declaration.pdf
05 Hawaii Judiciary Policy Discrimination Harassment Free Workplace Amended 2017.pdf
06 Procedural Requirements.pdf
ADDENDUM NO. 2 IFB J23156.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

B23000202 IFB J23156 Provide Maintenance of Security & Access Control Sys

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
IFB J23156 Provide Maintenance of Security & Access Control
1
JOB
541690, 238210, 334290, 561621, 561621 

Code Table
Commodity Code Description
541690 Security consulting services
238210 Electronic control installation and service
334290 Motion detectors, security system, manufacturing
561621 Security alarm systems sales combined with installation, repair, or monitoring services
561621 Security system monitoring services
General
Quantity
1
Unit of Measure
JOB
Title
IFB J23156 Provide Maintenance of Security & Access Control
Description
To provide maintenance of security and access control system at Third Judicial Circuit, The Keahuolu Courthouse, the Judiciary, State of Hawaii. Please refer to the attached solicitation documents for further details.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

B23000202 IFB J23156 Provide Maintenance of Security & Access Control Sys

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.