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Q22002612 Maintenance Uniform Shirts

General Information
Solicitation Number
Q22002612version:    01
Status
Awarded
Department
Land & Natural Resources
Division
Division of Boating and Ocean Recreation
Islands (where the work/delivery is to be performed)
Hawaii
Category
Goods
Release Date
06/03/2022
Amendment Date
07/07/2022
Amendment Reason
Extend Offer Due Date & Time as none of the blind bids are from HCE compliant companies. If you have a bid in, please ensure you are HCE compliant for your bid to be valid. https://vendors.ehawaii.gov/hce/buyer/search.html
Offer Due Date & Time
07/15/2022 12:00 PM
Description
Maintenance Uniform Shirts
220 Shirts total (see details in line item) delivered to delivery address below. Bids should include all taxes and delivery charges to be considered valid.

TERM OF CONTRACT
The term of contract shall be for the twelve (12) month period commencing from the official date on the Notice to Proceed but not earlier than January 16, 2019.
Unless terminated, the contract may be extended without re-bidding, upon mutual agreement in writing between the State and the Contractor, prior to the expiration date, for not more than two (2) additional twelve (12) month periods, or parts thereof. Provided, however, the contract price for the extended period shall remain the same or lower than the initial contract price, subject to any price increase allowed by the contract.

Contact Person
SCHNEPP, TRAVIS E JR
Email
travis.e.schnepp@hawaii.gov
Phone
808-327-4311
General Comments
Procurement Officer
Suzanne Case
Attachments
103D General Conditions WithExtensionLanguage.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: SCHNEPP, TRAVIS E JR.

Q22002612 Maintenance Uniform Shirts

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Uniform Shirts XL-XXXL
220
EACH
315250, 315250, 424350, 812332, 458110, 812331, 315250, 459110 

Code Table
Commodity Code Description
315250 Uniform shirts, men's and boys', cut and sewn from purchased fabric (except apparel contractors)
315250 T-shirts, outerwear, men's and boys', cut and sewn from purchased fabric (except apparel contractors)
424350 Uniforms (except athletic), men's and boys', merchant wholesalers
812332 Uniform supply services, industrial
458110 Uniform stores (except athletic)
812331 Uniform (except industrial) supply services
315250 Sport shirts, men's and boys', cut and sewn from purchased fabric (except apparel contractors)
459110 Uniform stores, athletic
General
Quantity
220
Unit of Measure
EACH
Title
Uniform Shirts XL-XXXL
Description
Please give average price of entire order under Estimated Price Per Unit and include in the average price any taxes, delivery charges, or any other charges that may be applied. Overall price must be all-inclusive with no additions after the fact to be considered valid. Shirts may be ordered throughout the contract period in smaller amounts agreed upon between vendor and buyer. Please provide breakdown of quantities needed in each order for price estimate to be valid.

Break-down of shirts needed:
Twenty one (21) Hanes Beefy-T Adult Pocket T-Shirt Short Sleeve (Lt Steel) or Equivalent - size Extra Large
Forty Two (42) Hanes Beefy-T Adult Pocket T-Shirt Short Sleeve (Lt Steel) or Equivalent - size Double Extra Large
Forty (40) Hanes Beefy-T Adult Pocket T-Shirt Short Sleeve (Lt Steel) or Equivalent - size Triple Extra Large
Twenty One (21) Hanes Tagless Pocket T-Shirt Long Sleeve (Lt Steel) or Equivalent - size Extra Large
Forty Two (42) Hanes Tagless Pocket T-Shirt Long Sleeve (Lt Steel) or Equivalent - size Double Extra Large
Eighteen (18) Hanes Sport Men’s FreshIQ Cool DRI Long Sleeve Tee (Graphite) or Equivalent - size Extra Large
Thirty Six (36) Hanes Sport Men’s FreshIQ Cool DRI Long Sleeve Tee (Graphite) or Equivalent - size Double Extra Large

Black Text Above Pocket or on Left Breast appx 3" x 3/4" (see attached photo):
STATE OF HAWAII
HARBOR STAFF

2-Color Small Logo on Left Sleeve 3" in Diameter (see attached photo).

2-Color Large Logo on Back 10.5" in Diameter (see attached photo).

Please give average price of entire order under Estimated Price Per Unit and include in the average price any taxes, delivery charges, or any other charges that may be applied. Overall price must be all-inclusive with no additions after the fact to be considered valid.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: SCHNEPP, TRAVIS E JR.

Q22002612 Maintenance Uniform Shirts

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.