Public Display Solicitation

 Return to Search Results

You must Log in with your eHawaii Account to respond to a solicitation.

Q22001330 Closed Captioning Services for HART Board Meetings

General Information
Solicitation Number
Q22001330version:    01
Status
Awarded
Department
Honolulu Authority for Rapid Transit
Division
Procurement
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
03/04/2022
Amendment Date
03/18/2022
Amendment Reason
Addendum #1: Responses to Questions The purpose for this addendum is to post responses to the questions presented for HART. Questions submitted have been provided timely buy the due date of March 11, 2022 by 2:00PM
Offer Due Date & Time
04/05/2022 02:00 PM
Description
The purpose of this RFP is to obtain proposals to provide live closed captioning services for HART meetings including but not limited to Board and Committee Meetings which will be broadcast live on television and streamed on the internet via the LiveU services provided ‘Ōlelo Community Media for the Honolulu Rail Transit Project (“HRTP”).

Timeframe:
Closed captioning service will be provided for a one base year period plus two option years.

Award determination will be based on the pricing submitted for all three years.
Contact Person
Tabulado, Kholein Jan
Email
kholein.tabulado@honolulu.gov
Phone
808-768-6136
General Comments
Procurement Officer
Kholein Tabulado
Attachments
Solicitation Documents-RFQHRT2200612.zip
Addendum 1-RFQHRT2200612a1.pdf


Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tabulado, Kholein Jan.

Q22001330 Closed Captioning Services for HART Board Meetings

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Live Captioning Services
200
HOUR
512191, 561492 

Code Table
Commodity Code Description
512191 Film or tape closed captioning
561492 Closed captioning services, real-time (i.e., simultaneous)
General
Quantity
200
Unit of Measure
HOUR
Title
Live Captioning Services
Description
The Contractor shall: (a) provide LIVE closed captioning services for HART meetings including but not limited to: Board and Committee Meetings which will be broadcast
LIVE on television and streamed on the internet via the LiveU service provided by ‘Ōlelo
Community Media; (b) encode videos in LIVE production with closed captioning to be used for broadcast television or the Internet; and (c) provide a transcript in a digital format of the meetings within one (1) week after the meeting date.
Attachments

Print

2
Post Production Captioning Services
20
HOUR
512191, 561492 

Code Table
Commodity Code Description
512191 Film or tape closed captioning
561492 Closed captioning services, real-time (i.e., simultaneous)
General
Quantity
20
Unit of Measure
HOUR
Title
Post Production Captioning Services
Description
The Contractor shall: (a) provide post production captioning services for HART-produced videos that will be broadcast via television and/or the Internet; (b) encode videos in post production with closed captioning to be used for broadcast television or the Internet; (c) embed or upload captioning into videos or systems online, such as on the HART YouTube channel; and (d) provide a transcript in a digital format of the post production video within one week after receipt of the HART-produced video.
Attachments

Print

3
Option Yr 1: Live Captioning Services
200
HOUR
512191, 561492 

Code Table
Commodity Code Description
512191 Film or tape closed captioning
561492 Closed captioning services, real-time (i.e., simultaneous)
General
Quantity
200
Unit of Measure
HOUR
Title
Option Yr 1: Live Captioning Services
Description
The Contractor shall: (a) provide LIVE closed captioning services for HART meetings including but not limited to: Board and Committee Meetings which will be broadcast
LIVE on television and streamed on the internet via the LiveU service provided by ‘Ōlelo
Community Media; (b) encode videos in LIVE production with closed captioning to be used for broadcast television or the Internet; and (c) provide a transcript in a digital format of the meetings within one (1) week after the meeting date.
Attachments

Print

4
Option Yr 1: Post Production Captioning Services
20
HOUR
512191, 561492 

Code Table
Commodity Code Description
512191 Film or tape closed captioning
561492 Closed captioning services, real-time (i.e., simultaneous)
General
Quantity
20
Unit of Measure
HOUR
Title
Option Yr 1: Post Production Captioning Services
Description
The Contractor shall: (a) provide post production captioning services for HART-produced videos that will be broadcast via television and/or the Internet; (b) encode videos in post production with closed captioning to be used for broadcast television or the Internet; (c) embed or upload captioning into videos or systems online, such as on the HART YouTube channel; and (d) provide a transcript in a digital format of the post production video within one week after receipt of the HART-produced video.
Attachments

Print

5
Option Yr 2: Live Captioning Services
200
HOUR
512191, 561492 

Code Table
Commodity Code Description
512191 Film or tape closed captioning
561492 Closed captioning services, real-time (i.e., simultaneous)
General
Quantity
200
Unit of Measure
HOUR
Title
Option Yr 2: Live Captioning Services
Description
The Contractor shall: (a) provide LIVE closed captioning services for HART meetings including but not limited to: Board and Committee Meetings which will be broadcast
LIVE on television and streamed on the internet via the LiveU service provided by ‘Ōlelo
Community Media; (b) encode videos in LIVE production with closed captioning to be used for broadcast television or the Internet; and (c) provide a transcript in a digital format of the meetings within one (1) week after the meeting date.
Attachments

Print

6
Option Yr 2: Post Production Captioning Services
20
HOUR
512191, 561492 

Code Table
Commodity Code Description
512191 Film or tape closed captioning
561492 Closed captioning services, real-time (i.e., simultaneous)
General
Quantity
20
Unit of Measure
HOUR
Title
Option Yr 2: Post Production Captioning Services
Description
The Contractor shall: (a) provide post production captioning services for HART-produced videos that will be broadcast via television and/or the Internet; (b) encode videos in post production with closed captioning to be used for broadcast television or the Internet; (c) embed or upload captioning into videos or systems online, such as on the HART YouTube channel; and (d) provide a transcript in a digital format of the post production video within one week after receipt of the HART-produced video.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tabulado, Kholein Jan.

Q22001330 Closed Captioning Services for HART Board Meetings

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.