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Q22000297 Dell Hardware Maintenance

General Information
Solicitation Number
Q22000297
Status
Awarded
Department
Attorney General
Division
Crime Prevention and Justice Assistance Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
08/24/2021
Offer Due Date & Time
09/10/2021 02:00 PM
Description
Request for quotes for annual maintenance for Dell hardware products, to begin approximately 10/1/2021 through 9/30/2022. Total of 14 products. Products are physically located in Honolulu, Hawaii. See attachment for details and specifications. Services may be provided by a third party vendor.
Contact Person
Tatsuno, Amy
Email
amy.k.tatsuno@hawaii.gov
Phone
808-586-1152
General Comments
Procurement Officer
Clare E. Connors, Attorney General
Attachments
JJIS Dell Maintenance RFQ 2021_08.xls
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tatsuno, Amy.

Q22000297 Dell Hardware Maintenance

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Dell Hardware Annual Maintenance
1
LOT
811212, 811212, 811212 

Code Table
Commodity Code Description
811212 Computer equipment repair and maintenance services without retailing new computers
811212 Computer peripheral equipment repair and maintenance, without retailing new computer peripheral equipment
811212 Computer repair and maintenance services, without retailing new computers
General
Quantity
1
Unit of Measure
LOT
Title
Dell Hardware Annual Maintenance
Description
Annual maintenance requested for Dell hardware products. Please see attachment for specifications and offer sheet. Offeror may use attached offer sheet to submit quotation or may use their own form. A detailed breakdown must be provided. References must be provided.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tatsuno, Amy.

Q22000297 Dell Hardware Maintenance

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER SUBMITTAL: Annual maintenance requested for Dell hardware products. Please see attachment for specifications and offer sheet. Offeror may use attached offer sheet or may use their own form. A detailed breakdown must be provided. In addition, contact information for three (3) references for whom your agency has provided similar services must be submitted. See "References" tab on attachment.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.