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B22000073 FURNISH, DELIVER & INSTALL HIGH DENSITY STORAGE & FILING SYSTEMS

General Information
Solicitation Number
B22000073version:    01
Status
Awarded
Department
Corrections and Rehabilitation
Division
Law Enforcement Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
07/14/2021
Amendment Date
07/16/2021
Amendment Reason
The following are to clarify Specifications... FILING ROOM - The width of the Shelving unit and Decking must be a Minimum of 125.5" and not exceed 128". The length of the Shelving unit and Decking must be a Minimum of 216" and not exceed 220". EVIDENCE ROOM - The width of the Shelving unit and Decking must be a Minimum of 96" and not exceed 108". The length of the Shelving unit and Decking must be a Minimum of 143" and not exceed 145".
Offer Due Date & Time
07/26/2021 04:00 PM
Description
Two (2) Mobile Track Filing System comparable to SAFCO M1000
Contact Person
Oyabu, Michelle
Email
michelle.h.oyabu@hawaii.gov
Phone
808-837-8479
General Comments
The furnishing, delivery, and installation of the high density mobile storage and filing system for the Law Enforcement Division shall be in accordance with the attached Specifications, General Notes and 103D General Conditions.

The high density mobile storage and filing system must be delivered by the delivery date and must be fully operational upon delivery. Quote shall be all inclusive (freight, delivery, installation, labor - not prevailing wages) and include the Hawaii General Excise Tax. In additional to the line price, vendor must submit all items in 1.5 Submittals of the General Notes.

Method of Award: Lowest Bid for Line Item 1, or Line Item 2. OR the Lowest Bid for Line Item 3 (which is the combined price of Line Item 1 and 2). It is optional to enter a value for Line 3, it is for offerors interested in putting in a combined for both. It is recommended to put in pricing for all three line items.
Procurement Officer
Shelley Kohashikawa
Attachments
GENERAL NOTES High Density Mobile Storage and Filing.pdf
SPECIFICATIONS Filing Room.pdf
SPECIFICATIONS Evidence Room.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Oyabu, Michelle.

B22000073 FURNISH, DELIVER & INSTALL HIGH DENSITY STORAGE & FILING SYSTEMS

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
One (1) High Density Mobile Storage & Filing System
1
EACH
337214, 238390, 238390, 238390, 337215, 423440 

Code Table
Commodity Code Description
337214 Filing cabinets (except wood), office-type, manufacturing
238390 Modular furniture system attachment and installation
238390 Office furniture, modular system, installation
238390 Shelving, metal, constructed on site
337215 Shelving (except wire) manufacturing
423440 Shelving, commercial, merchant wholesalers
General
Quantity
1
Unit of Measure
EACH
Title
One (1) High Density Mobile Storage & Filing System
Description
Furnish, deliver, and install one (1) Mobile Track Filing System comparable to SAFCO M1000 - One (1) stationary unit and four (4) movable units to 3375 Koapaka St. Suite D100. Honolulu, HI 96819.

MUST DISMANTEL, REMOVE, AND DISPOSE OF CURRENT FILING SYSTEM. PLEASE SEE ATTACHMENT FOR SPECIFICATION
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2
One (1) High Density Mobile Storage & Filing System
1
EACH
337214, 238390, 238390, 238390, 337215, 423440 

Code Table
Commodity Code Description
337214 Filing cabinets (except wood), office-type, manufacturing
238390 Modular furniture system attachment and installation
238390 Office furniture, modular system, installation
238390 Shelving, metal, constructed on site
337215 Shelving (except wire) manufacturing
423440 Shelving, commercial, merchant wholesalers
General
Quantity
1
Unit of Measure
EACH
Title
One (1) High Density Mobile Storage & Filing System
Description
Furnish, deliver, and install One (1) Mobile tracking system comparable to SAFCO M1000 - One (1) stationary unit and two (2) movable units to 3375 Koapaka St. Suite D100. Honolulu, HI 96819. See attached for specifications.
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3
OPTIONAL - Combination of Line 1 & Line 2
1
LOT
337214, 238390, 238390, 238390, 337215, 423440 

Code Table
Commodity Code Description
337214 Filing cabinets (except wood), office-type, manufacturing
238390 Modular furniture system attachment and installation
238390 Office furniture, modular system, installation
238390 Shelving, metal, constructed on site
337215 Shelving (except wire) manufacturing
423440 Shelving, commercial, merchant wholesalers
General
Quantity
1
Unit of Measure
LOT
Title
OPTIONAL - Combination of Line 1 & Line 2
Description
ONE OVERALL BID - Furnish, deliver, and install Two (2) Mobile tracking system comparable to SAFCO M1000 to 3375 Koapaka St. Suite D100. Honolulu, HI 96819. See attached for specifications.

MUST DISMANTEL, REMOVE, AND DISPOSE OF CURRENT FILING SYSTEM. PLEASE SEE ATTACHMENT FOR SPECIFICATION
Attachments Download All

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Oyabu, Michelle.

B22000073 FURNISH, DELIVER & INSTALL HIGH DENSITY STORAGE & FILING SYSTEMS

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • INDEFINITE QUANTITY CONTRACT: No guarantee to purchase the exact amount is intended or implied. The State reserves the right to purchase larger or smaller quantities at the prices listed in this notification.