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Q21001375 South Coverall Multi Split Air Conditioner

General Information
Solicitation Number
Q21001375version:    01
Status
Cancelled
Canceled Reason
Offers are not within budget constraints.
Department
Business, Economic Development, & Tourism
Division
Natural Energy Laboratory of Hawaii Authority
Canceled Date
04/06/2021 12:00 PM
Islands (where the work/delivery is to be performed)
Hawaii
Category
Construction
Release Date
02/24/2021
Amendment Date
03/04/2021
Amendment Reason
Reason for Addendum is to (1) increase cooling capacity, (2) allow more specific primary coatings, and (3) allow pre-approved substitute secondary coatings.
Offer Due Date & Time
03/25/2021 03:00 PM
Description
Purchase and installation of a ductless multi zone “split” air conditioning system for cooling a 1,350 square foot ground level modular in-plant facility at the NELHA Research Campus South Cover-All building in Kailua-Kona, Hawaii.
Contact Person
Babbitt, Bryan
Email
bryan.w.babbitt@hawaii.gov
Phone
808-327-6272
General Comments
Procurement Officer
Gregory Barbour
Attachments
eRFQ 21 09 NELHA South Coverall Multi Split AC_210223.pdf
eRFQ_21 09 NELHA Construction_GC.pdf
eRFQ 21 09 NELHA Addendum 1.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Babbitt, Bryan.

Q21001375 South Coverall Multi Split Air Conditioner

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Ductless Multi-Split AC System - Supply and Install
1
EACH
238220, 238220, 238220, 238220, 221330 

Code Table
Commodity Code Description
238220 Air-conditioning system (except window) installation
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 Central air-conditioning equipment installation
238220 HVAC (heating, ventilation and air-conditioning) contractors
221330 Air-conditioning supply
General
Quantity
1
Unit of Measure
EACH
Title
Ductless Multi-Split AC System - Supply and Install
Description
36,000 BTU multi-zone "multi-split" ductless AC system - supply and install - including all materials, labor and equipment - specifications and installation details per the attached "Scope of Work".
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Babbitt, Bryan.

Q21001375 South Coverall Multi Split Air Conditioner

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.