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B21000789 Refuse Collection, Disposal and Recycling Services

General Information
Solicitation Number
B21000789version:    02
Status
Awarded
Department
University of Hawaii
Division
University of Hawaii
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
11/16/2020
Amendment Date
12/01/2020
Amendment Reason
Note: Change replaces section 1. FRONT END SERVICES - IN-SESSION (2nd week of School through week prior to Finals) and section 5. RECYCLING SERVICES - IN-SESSION (2nd week of School through week prior to Finals). Note: Mandatory Bid Form revises total cubic yard calculations in items 1 and 2 Note : The IFB21-2758 hour and date for receipt of offers is hereby extended to December 4, 2020 at 2:30 pm HST. Bidders must use The Mandatory Bid Form - Amendment 2 enter pricing where indicated, complete any other required information, sign all appropriate forms, and attach (upload) the completed Mandatory Bid Form to their HIePRO online bid submission.
Offer Due Date & Time
12/04/2020 02:30 PM
Description
IFB No. 21-2758, To Provide Refuse Collection, Disposal and Recycling Services for Student Housing Services, University of Hawaii at Manoa, Honolulu Hawaii. Student Housing Services is a self-sustaining operating unit under the Vice-Chancellor of Student Affairs. When fully staffed, the unit has approximately 50 full-time and 250 part-time employees. It is a seasonal, year-round, twenty-four hour operation for approximately 3,400 residents housed in ten (10) traditional residence halls and two (2) apartment complexes. Support facilities include lounges, offices, maintenance shops, resident laundries and two (2) full service dining facilities. CONTRACTOR shall furnish all labor, supervision, tools, materials, incidentals, transportation, and equipment required for the complete and satisfactory delivery of the specified refuse disposal/recycling services at the frequencies and within the timeframes specified at designated locations as specified herein.
Contact Person
Vedder, John
Email
johnpv@hawaii.edu
Phone
808-956-2115
General Comments
Bidders must use The Mandatory Bid Form - Amendment 2 enter pricing where indicated, complete any other required information, sign all appropriate forms, and attach (upload) the completed Mandatory Bid Form to their HIePRO online bid submission.
Procurement Officer
Karlee Hisashima
Attachments
IFB_21_2758_Refuse_11_16_20.pdf
IFB_21_2758_ Appendix1_11_16_20.pdf
IFB_21_2758_MandatoryBidForm_11_16_20.pdf
UHGeneralProvisions.pdf
Amendment_1.pdf
Amendment_2_12.01.20.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Vedder, John.

B21000789 Refuse Collection, Disposal and Recycling Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
TOTAL BASIC BID
1
JOB
562212, 562212, 562212, 562212, 562111, 484220, 562111, 562111, 562111, 562111, 484230, 562111, 562111, 562111 

Code Table
Commodity Code Description
562212 Dumps, nonhazardous solid waste (e.g., trash)
562212 Garbage disposal landfills
562212 Refuse collecting and operating solid waste landfills
562212 Solid waste landfills combined with collection and/or local hauling of nonhazardous waste materials
562111 Garbage collection services
484220 Ash, garbage, recyclable material, refuse, rubbish, trash, or waste hauling (except collection or disposal)
562111 Garbage hauling, local
562111 Garbage pick-up services
562111 Refuse collection services
562111 Refuse hauling, local
484230 Refuse hauling, long-distance
562111 Rubbish (i.e., nonhazardous solid waste) hauling, local
562111 Waste collection services, nonhazardous solid
562111 Waste hauling, local, nonhazardous solid
General
Quantity
1
Unit of Measure
JOB
Title
TOTAL BASIC BID
Description
Enter the total from the MANDATORY BID FORM calculation titled TOTAL BASIC BID (1 + 2 + 3 + 4 ) in HIePRO.

Bidders must bid on all items to be considered for award.

Bidders must use The Mandatory Bid Form - Amendment 2 enter pricing where indicated, complete any other required information, sign all appropriate forms, and attach (upload) the completed Mandatory Bid Form to their HIePRO online bid submission.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Vedder, John.

B21000789 Refuse Collection, Disposal and Recycling Services

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • University of Hawaii General Provisions: All solicitations and awards shall be conducted in accordance with the terms and conditions specified in each specific solicitation and the University of Hawaii General Provisions dated September 2013 incorporated by reference. http://hawaii.edu/oprpm/docs/GP0913.pdf
  • Order of Precedence: All requirements, including terms and conditions, contained in the solicitation shall apply and in the event of any conflicting language, the solicitation language shall hold precedence.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu and Kauai, 4.4386% for the island of Hawaii and 4.1666% for the island of Maui.